Changing Status

Change Status - SC Release Slip

This page allows you to put the Subcontract Release Slip (SCRS) the hold status temporarily. Tell me more

Select “SC release slip No.” link from the Resultant Multiline or enter the SC release slip number at the top of the page and click on “Change Status”

The “Change Status - SC Release Slip ” page appears.

The system displays the following in the header

Status

The unique code identifying the SCRS.

The system displays the following information in the “SC Release Slip Details” group box

SC Release Slip No.		The unique code identifying the SCRS.
Amendment No.		The unique code identifying the amendment done to the SCRS. Amendment is normally done after the approval of the document.
SC Release Slip Date	The creation date of the SCRS
Folder		The classification of the SCRS document by which the company refers.
Buyer		The buyer identified for the procurement of the items in the SCRS
BSCO No.		The unique code identifying the BSCO
Blanket SCO Date		The creation date of the blanket subcontract order (Date Format). Mandatory The system date is displayed by default.
Blanket Order Type		The type of Subcontract order Service, Activity and Conversion
Supplier Code		The unique identifying the supplier of the BSCO
Name		The name of the supplier
Contract Type		The type of the blanket subcontract order The possible values are Rate, Quantity and Value
BSCO Created At		The OU where the BSCO was created
BOM Modifiable in SC Rel Slip		Indicates whether the Bill of Materials associated with the line items of the BSCO is modifiable or not
Rate Control		Displays whether control on rate is needed for the period of blanket subcontracts
Remarks		Remarks if any, pertaining to the SCRS
Contact Person		The contact person in the organization of SCRS
Approval Date		The date of approval of the SCRS

Enter the following fields in the “SC Release Slip Details” group box

Order Status	Use the drop-down list box to select the order status of the document. The cannot be none if any code is entered in the “Reason Code” field
	None – Indicates that the order status is not changed
	Hold – Indicates that the order status is put into “held” state
	Released – Indicates that the order status is released from the “Held” state
Reason Code	The unique code identifying the reason for changing the order status of the document
	Help facility available

The system displays the following information in the “SC Release Slip Details” group box

Desc.

The textual description of the reason code pertaining to the order status

Enter the following fields in the “SC Release Slip Details” group box

Payment Status	Use the drop-down list box to select the payment status of the document. The cannot be none if any code is entered in the “Reason Code” field
	None – Indicates that the payment status is not changed
	Hold – Indicates that the payment status is put into “held” state
	Released – Indicates that the payment status is released from the “Held” state
Reason Code	The unique code identifying the reason for changing the payment status of the document
	Help facility available

The system displays the following information in the “SC Release Slip Details” group box

Desc.

The textual description of the reason code pertaining to the payment status

The system displays the following information in the “Amount Details” group box

SC Release Slip Amount	The total value of the SCRS. This sum of the values of the all the items in the SCRS. This is displayed when the “Create” or “Create and Approve” pushbutton is pressed
Additional Charges	Additional charges incurred on the SCRS. This is sum of all the line level TCDs and document level TCD.
Total value	The total value of the SCRS. This is sum of “SCRS Value” and “Additional Charges”. This is displayed when the “Create” or “Create and Approve” pushbutton is pressed
Currency	The transaction currency of the SCRS.
Exchange Rate	The exchange rate of the currency selected in the “Currency” drop-down list against the base currency of the financial company to which the “SCRS” OU is associated. The default value is set as “1”. This cannot be blank
Base Currency Value	The base currency of the financial company to which the “SCRS” OU is associated

The system displays the following information in the “SC Item Details” multiline

Line No.	The line number of the item in the SCRS
BSCO Line No.	The unique number identifying the line number of the item in the BSCO
Item Code	The unique code identifying the item to be subcontracted
	Data hyperlink available
Variant Code	The variant of the item to be subcontracted
Description	The textual description of the item
BSCO Balance Quantity	The quantity of items which has not be delivered as per the BSCO
Quantity	The number of units to be subcontracted through the SCRS
UOM	The unit of measurement of the items supplied by the supplier.
Cost	The cost of the number of units specified in the “Per” field
Per	The number of units for which the cost is applied
Budget ID	A unique code identifying the budget under in which the item falls
BOM Reqd.	Displays “Yes” if bill of material is required else “No” is displayed
BOM Reference	The unique code identifying the Billing of Materials for the item to be subcontracted.
Receipt At	Use the drop-down list box to select the OU where the items are received.
Warehouse	The code identifying the warehouse where the item needs to be shipped
	Data hyperlink available
Schedule Type	The schedule type of the item in the SCRS. The possible values are Single and Staggered
Need Date	The date on which the items needs to be delivered
Accounting Unit	The accounting unit to which the values are posted.
Ref Doc No	The unique code identifying the reference document.
Ref Doc Line no	The line number of the item in the reference document to which the line item in the SCRS refers
Drawing Revision No	The unique engineering drawing revision number of the item
Basic Value	The basic value of the line item
	Basic Value = Cost /Per * Quantity
Total Value	This value is displayed when the “Create Blanket SCO” or “Approve Blanket SCO” pushbutton is pressed. This is the sum of the basic value of the line item and the TCD amount to be included in the cost of the line item.
	Total value = Basic Value (Line item) + TCD Value (add to stock)
Adhoc Item Class	The unplanned item class if any exists for the item.
Rate Tolerance +ve	The acceptable percentage of increase in the price of item.
Remarks	Remarks if any, pertaining to the item in the SCRS

Click the “Change SC Release Slip Status” pushbutton to change the order and payment status of the SCRS

If the “Order status” is set to “Hold” then the status of the SCRS is set to “Held”

If the “Order status” is set to “Released” then the status of the SCRS is set to “Open” if all the mandatory values are provided for the SCRS document.

If the “Payment status” is set to “Hold” then the payment status of the SCRS is set to “Hold payment”

If the “Payment status” is set to “Released” then the payment status of the SCRS is set to “Release Payment”

The system displays the following fields:

Created By	The login ID of the person who created the SCRS
Created Date	The date on which the SCRS
Last Modified By	The login ID of the person who last modified the SCRS
Last Modified Date	The date on which the SCRS was last modified

To proceed, carry out the following

Select the “View Receipt List” at the bottom of the page to view the list of items to be received from the supplier

Select the “View Issue List” at the bottom of the page to view the list of items to be issued to the supplier

Select the “View Inclusion/Exclusion List” at the bottom of the page to view the items that are included and excluded for issue for the line items in the SCRS

Select the “View Schedule and Distribution” at the bottom of the page to view schedule and distribution details for the items in the SCRS

Select the “View Terms & Condition” at the bottom of the page to view the terms and condition pertaining to the SCRS

Select the “View TCD Details” at the bottom of the page to view the tax, charges and discount applicable on the line items and entire document of SCRS

Select the “Tax Calculation - Summary” at the bottom of the page to specify the tax details for the SCRS

Select the “View Quality Attributes” at the bottom of the page to view quality specification for the line items in the SCRS

Select the “View SC Release Slip-SCR Coverage” at the bottom of the page to view the coverage done by the SCRS against the subcontract request,

Select the “Attach Notes” at the bottom of the page to view additional information to the SCRS

Change Status - SC Release Slip - An Overview

This process ensures that no further receipts or payments can be affected against the SCRS until the “Hold” status is revoked.

This page allows you to view all the details of the selected SCRS. You can view the unique code identifying the SCRS, the date on which the SCRS is raised, the buyer who is identified for the procurement of the item, the unique code identifying the budget which is updated by the procurement of the items, the date on which the items needs to be delivered, the warehouse where the items are stored, the cost center which is affected by the transaction, the OU where a receipt for the received goods is made.

The order status and payment status can be either held or released in this page.