Edit Subcontract Request

This page allows you to modify the selected subcontract Request. Only the subcontract Requests, which are in the “Draft”, “Fresh” or “Returned” status, can be modified. This page allows you to modify the date, type, folder, validity dates, supplier, and buyer and other details of the SCR. You can also modify the item details such as the Requested quantity of the item, item code, variant of the item, the reference document of the Subcontract Request, and the tolerance percentage of the item. The Subcontract Request can also be deleted in this page.

Select the “Edit Subcontract Request” link at the top of the “Select Subcontract Request” page.

The “Edit Subcontract Request” page appears.

The System displays the status of the Subcontract Request

The system displays the following in the “Subcontract Request Details” group box

SCR No.

The Unique code identifying the SCR.

Modify the following in the “SCR Details” group box if required:

SCR Date	The date on which the subcontract Request was raised (Date Format) Mandatory
Type	Use the drop-down list box to select the type of subcontract Request
	Service - This involves the process of servicing a particular item. When this type is selected, the warehouse code should not be specified to stock items.
	Conversion - This involves the process where an item is processed by the subcontractors to arrive at a new item
Requester ID	The Unique identification number of the requestor who wants certain items to be subcontracted.
Mode	Use the drop down list to select “Normal” or “Express”.

The System displays the following:

SCR Value	The sum of all the line items total value is displayed in this field.
Origin	The origin of the subcontract Request is displayed.

Enter the following:

Folder	Use the drop-down list box to select the classification of the subcontract Request document by which the company refers. The drop-down lists the entire valid purchase Request folder in the type setup component. The default value specified in the “SCR folder” class code in the “Type Setup” component is set as the default value for the “Folder” drop-down list.
Quotation Needed	Check the box if quotation is expected from the subcontractor.
Order At	The name of the OU in which the order is placed is displayed.
Receipt At	Use the drop-down list box to select the organization unit where the item is received. The drop-down lists all valid goods receipt organization unit in the “Purchase Request “ component, which belongs to the same financial company and business unit as the “SCR” organization unit. It also displays “Blank” and “None” option. “Blank” option is set as the default value for this
Hold	This check box can be checked to see whether the SCR need to be put in hold without further processing or approval.
Remarks	Any remarks or additional information pertaining to the subcontract Request document is entered. (Alphanumeric, 100)
Approval Date	The Date in which the approval of the SCR document was made. (Date Format)

Enter the following in the “Default Entries” group box. The values entered in the following fields will be defaulted for the items in the multiline

Budget ID	Identification number of the budget related details.
	Help facility available
Need Date	The date on which the items needs to be supplied by the supplier (Date Format) . The “Need Date” should be greater than the ‘SCR Date”
Accounting Unit	Use the drop-down list box to select the Financial Book also called as Accounting Unit. The financial books are mapped to the company. You can specify a particular financial book for all the purchase payment related details.
	Help Facility Available
CC Usage	Use the drop-down list box to select the cost center usage, which is affected by the SCR. Displays all the valid CC usages defined under the purchase cost center definition. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”.
AC Usage	Use the drop-down list box to select the accounting center usage, which is affected by the SCR when the items are non-stockable. Displays all the valid AC usages for the SCR along with “Blank” option. “Blank” is set as the default value
Analysis Code	The Code or identification number assigned for the analysis done to the items. (Alphanumeric, 5).
	Help facility available
Sub Analysis Code	The unique code identifying the sub category within the analysis code (Alphanumeric, 5).

Click the “Default” pushbutton to display the default values in the “Item Details” multiline.

Modify the following fields in the “Item Details” multiline, if required:

Item Code	Code or identification number of the item. (Alphanumeric, 32). The Item Code cannot be blank if “Adhoc Item Class” is “None”
	Help facility available
Variant	The name of the variant associated with the item (Alphanumeric, 8). This field cannot be blank if “Adhoc Item Class” is “None” and if “Item Code” is specified.
Description	The description of the item and the variant. (Alphanumeric, 150).
BOM Reqd.	Use the drop down box and select “Yes” if Bill Of Material (BOM) is required else select “No”
BOM Reference	The unique code identifying the Billing of Materials for the item to be subcontracted. The “BOM Reference” cannot be blank if “BOM Reqd” is “Yes”
	Help Facility Available
Quantity	The quantity of item required by the customer (Numeric). This cannot be blank and it should not be less than or equal to zero for a particular item.
UOM	The unit of measurement of the items supplied by the supplier. The “UOM” cannot be let unselected for a given row if “Item”, “Variant” or “Description” is specified.
	Help facility available
Cost	The unit cost of the item (Numeric). This cannot be blank or less than or equal to zero.
Per	The number of items, which form a unit (Numeric). Mandatory. This cannot be blank or less than or equal to zero for given row if “Item”, “Variant” or “Description” is specified. This cannot be blank for stockable items.
Schedule Type	Use the drop-down list box to select the Schedule Type.
	Single – Indicates that the supplier has to deliver the items all at one time
	Staggered – Indicates that the supplier can divide the quantity of items into part deliveries
Need Date	The date on which the items needs to be supplied by the supplier (Date Format). The “Need Date” should be greater than the ‘SCR Date”. This should not be blank for “Single” schedule type. This should be blank for “Staggered” schedule type
Budget ID	A unique code identifying the budget under in which the item falls (Alphanumeric, 6)
	Help Facility Available
Warehouse	The code identifying the warehouse where the item needs to be shipped (Alphanumeric, 10). This should be blank if the “Subcontract type” is “Service” and if schedule type is “Staggered” and if the “Adhoc Class” is other than “None”. This cannot be blank for subcontract type other then “Service”
	Help facility available

The system displays the following:

Supplier Code	Code or identification number of the supplier.
Name	The name of the supplier associated with the supplier code.

Modify the following if required:

Preferred Supplier Code	Code or identifier of the supplier who is categorized as a preferred supplier.
	Help Facility Available

The system displays the following:

Preferred Supplier’s Name	The name of the preferred supplier associated with the preferred supplier code.
Drg Revision No	The Identification number of the revisions done to the engineering drawing.

Enter the following:

Ref. Doc. Type	Use the drop-down list box to select the type of the reference document. The reference document can be accepted quotation or approved subcontract request
Ref. Doc. No.	The unique code identifying the reference document. (Alphanumeric, 20)
Ref. Doc. Line No.	The line number of the item in the reference document to which the line item in the subcontract Request refers (Numeric)
Adhoc Item Class	Use the drop down list box to select the unplanned item class if any exists for the item. The drop-down displays all the “Adhoc item class” in the “Type Setup” Component

The system displays the following:

WBS ID	The code that identifies the WBS mapped to the subcontract request.
Task Code	The task code mapped to the subcontract request.
Task Desc.	The detailed description of the task code.

Click “Edit SCR” to save the modifications done to the Subcontract Request.

The modified values of the SCR are saved

Click “Edit and Approve SCR” to save the modifications as well as approve the SCR.

The modified values of the SCR are saved and the status of the SCR changes to “Approved”.

Click “Delete SCR” to delete the selected SCR.

The system updates the status of the document to “Delete”. A deleted SCR cannot be used for any transaction

The system displays the following:

Created By	The name of the user who created the subcontract Request
Created Date	The date on which the subcontract Request was created.
Last Modified By	The name of the person who last modified the subcontract Request
Last Modified Date	The Date on which the last modification was made to the SCR.

To proceed, carry out the following

Select the “View BOM Details” link at the bottom of the page to view the Bill Of Materials for the items.

Select the “View Budget Details” link at the bottom of the page to view the budget details.

Select the “View Warehouse Details” link at the bottom of the page to view the warehouse related details.

Select the “View Preferred Supplier Details” link at the bottom of the page to view preferred supplier details.

Select the “Specify Schedule & Usage Details” link at the bottom of the page to specify the schedule and usage details for the SCR.

Select the “Specify Quality Attributes ” link at the bottom of the page to specify quality Attributes

Select the “Specify Inclusion/Exclusion List” at the bottom of the page to specify the items that are included and excluded

Select the “Specify Issue List ” link at the bottom of the page to specify the items to be issued

Select the “Specify Receipt List” link at the bottom of the page to specify the receipt details for the items.

Select the “Attach notes ” link at the bottom of the page to attach a note to the Subcontract Request document.

Select the “View Earliest Available Date Details ” link at the bottom of the page to view the date in which the items will be available after production.

Select the “View Disposition Review Details ” link at the bottom of the page to view the details of the nature of the items.

Select the “View Free Stock Review Details ” link at the bottom of the page to view the details of the stock that is available as free stock.

Select the “View Stock Status Details ” link at the bottom of the page to view the status of the stock.

Select the “View Warehouse Stock Status Details ” link at the bottom of the page to view the stock of the items stored in the warehouse.
Select the "Operational Checklist" link to record the check list required for subcontract request.