Viewing item invoice details

This page allows you to view the details of the selected item invoice. You can view the details of the supplier on whom it was raised and the method of the payment that must be made. You can also view the details of the item, asset, tax, charge and discount details that have been incurred for the item invoice. If the invoice has been put on hold or reversed, you can also view the reason and the observations that have been recorded while putting the invoice on hold or when it was reversed. The system also displays the login ID of the user and the dates on which the item invoice was created and later modified.

Select the “View Item Invoice” link at the bottom of the “Select Invoice” page.

The “View Item Invoice” page appears.

The system displays the following in the header:

Workflow Status

The status of the document as per Workflow Applicability.

The system displays the following in the “Invoice Information” group box:

Invoice No.	The number identifying the item invoice.
Status	The status of the item invoice. It could be “Draft”, “Fresh”, “Authorized”, “Requested”, “Partly Paid”, “Held”, “Held Requested”, “Held Partly Paid”, “Deleted” or “Reversed”.
	Draft – indicates a newly created item invoice that cannot be authorized.
	Fresh – indicates a newly created item invoice that can be authorized.
	Authorized – indicates that the invoice has been authorized.
	Requested – indicates that a request for payment has been raised for the invoice.
	Partly Paid – indicates that a part payment has been made for the invoice.
	Held – indicates that the invoice has been put on hold. An invoice in this status will not be posted in the finance book.
	Held Requested – indicates that the request for payment that has been raised for the invoice has been put on hold. The payment voucher that has been raised for this invoice would be stopped from being processed.
	Held Partly Paid – indicates that the invoice has been partly paid. The balance amount has been stopped from payment.
	Deleted – indicates that the invoice has been deleted.
	Reversed – indicates that the invoice has been reversed. A reversal entry has been posted in the finance book.
Invoice Date	The date on which the invoice has been raised.
Finance Book	The code identifying the finance book in which the account postings have been made.

The system displays the following in the “Supplier Information” group box:

Supplier Registered At	The code identifying the organization unit in which the supplier has been created.
Supplier Code	The code identifying the supplier.
Supplier Name	The name of the supplier.
Pay To Supplier Code	The code identifying the supplier to whom the payment can be made.
Pay To Supplier Name	The name of the supplier to whom payment can be made.
Supplier Invoice No.	The number identifying the invoice that has been issued by the supplier.
Supplier Invoice Amount	The amount for which the supplier invoice has been raised.
Supplier Invoice Date	The date on which the supplier invoice was raised.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the invoice has been created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company if they are different. “1” (one) will be displayed if the invoice currency and the base currency are the same.
Payment Processing Point	The code identifying the organization unit from which the payment for the invoice must be released.
Payment Priority	Indicates the priority that has been accorded to the invoice. It could be “High”, “Medium” or “Low”.
Pay Term	The code identifying the pay term.
Anchor Date	The date from which the payment schedule of the invoice has been calculated.
Electronic Payment	Indicates whether an electronic payment can be made for the invoice.
Payment Method	Indicates the method in which the payment must be made to the supplier. It could be “ESR”, “ESR+”, “LSV”, “LSV+”, “Regular” or “Specific Bank”.
Payment Type	The type of payment made. It could be "Cash" or "Credit".

Pay Mode	Indicates the mode in which the payment has to be made to the supplier. It could be “Check”, “Demand draft”, “Pay Order” , etc
Cash Code	The cash code in which the payment has been made for the Invoice.
Description	The description of the cash code.
Total Invoice Amount	The total invoice amount.
Auto Adjust	Indicates whether the invoice has been automatically adjusted. It could be “Yes” or “No”.
Comments	Any observations or remarks regarding the item invoice.
	Zoom facility available
Round Off Amount	Round off amount (if any) for the invoice..

The system displays the following in the "Project Information” group box:

Project OU	The Organization Unit in which the Project Code has been created
Project /Sub-Project Code	The code Identifying the Project /Sub-project to which the transaction is associated.
Project /Sub-Project Description	The description of the project / sub-project.

The system displays the following in the “Item / Asset / T/C/D Information” multiline:

Line No.	The number identifying the line in which the item details are available in the invoice.
Usage	Indicates the type of liability that has been incurred by the invoice. It could be “Capital” or “Non-Capital”.
Item/TCD Code	The code identifying the item, tax, charge or discount.
Variant	The code identifying the item, tax, charge or discount variant.
UOM Code	The unit of measurement in which the item has been purchased.
Qty.	The number of units of the item that has been invoiced.
Rate	The price of one unit of the item.
Rate Per	The number of items, which when put together, makes one unit of the item that has been invoiced.
Amount	The amount invoiced for the item.
Receipt Location	The code identifying the organization unit in which the items were received.
Receipt No.	The code identifying the receipt that has been created to receive the items.
Asset Proposal No.	The code identifying the asset proposal based on which the item has been purchased.
Remarks	Any observations or comments regarding the item available in the line.
Accounting Usage	A unique code identifying the accounting usage. Displays the usages that have been defined for the supplier direct invoice in the "Account Rule Definition" component.
Cost Center	The code identifying the cost center to which the “Supplier Payable Account” has been mapped.
Analysis Code	The analysis code to which the “Supplier Payable Account” is mapped.
Sub-Analysis Code	The sub-analysis code that has been mapped to the analysis code.
Item/TCD	Indicates whether an “Item”, “Tax”, “Charge” or “Discount” is available in the line.
TCD Computation	Indicates the method in which the tax, charge or discount has been calculated. It could be “For Document” or “For Line Item”.
	For Document – indicates that the tax, charge or discount has been calculated for the invoice as a whole.
	For Line Item – indicates that the tax, charge or discount has been calculated for each individual row in the invoice.
TCD On Line No.	The number identifying the line in which the item for which the tax, charge or discount has been calculated.
Item / TCD Desc.	The description of the code identifying the item, tax, charge or discount.
Accounting Usage Description	The long description of the accounting usage.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Doc.No.	The number identifying the document that has been generated for the reversal of the item invoice.
Reversal Date	The date on which the reversal document was generated.
Reason For Hold	The code identifying the reason due to which the invoice was put on hold.
Remarks For Hold	Any observations or comments regarding the necessity for putting the invoice on hold.
	Zoom facility available
Reason For Reversal	The code identifying the reason due to which the invoice was reversed.
Remarks For Reversal	Any observations or comments regarding the reversal of the invoice.
	Zoom facility available
Print Language	Use the drop down list box to select the language in which the Note is to be printed. You can select from the list of Application and Report Languages mapped for the Company

Click the “Print Note" pushbutton to print an invoice.

The system displays the following:

Created By	The login ID of the user who created the item invoice.
Created Date	The date on which the item invoice was created.
Last Modified By	The login ID of the user who last modified the item invoice.
Last Modified Date	The date on which the item invoice was last modified.

To proceed, carry out the following

Select the “Adjustment” link at the bottom of the page to view the details of the documents against which the invoice has been adjusted.

If Swiss pay modes are applicable for the company, select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule.

If the supplier is a “One time” supplier, select the “Supplier Information” link at the bottom of the page to view the supplier information details.

If Swiss pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view the details of the electronic payment that has to be made to the supplier.

Select the “Invoice Summary” link at the bottom of the page to view the summary of the invoice.

Select the “Accounting Information” link at the bottom of the page to view the details of the account posting information.

Select the “View Notes” link at the bottom of the page to view the details of the notes that have been recorded for the invoice.
Select the "Tax Calculation - Summary" link at the bottom of the page to view the calculated tax.