Maintaining Spares

Spare Requirement

This page allows you to record the spares required and consumed by a work order.

Select the “Spares” link at the bottom of the “Maintain Service Work Order” page.

The “Spare Requirement” page appears.

The system retrieves the following from the previous page.

WO No.	The service work order identifier is retrieved from the previous page.
Description	The description of the work order.
Status	The status of the work order can be “Fresh”, “In-Progress”, “Scheduled”, “Completed” or “Closed”.

Enter the following.

WO/ Unit

The units of the work order.

The system displays the following.

Description	The description of the unit
Work Group	The work group that is expected to carry out the corrective action on the Unit .
Sch. Start Date	The planned start date of the work order.
Sch. Compl. Date	The planned completion date of the work order.
SWO Type	The type of service work order.
Act. Start Date	The actual start date of the task.
Actual Comp. Date	The actual completion date of the task.
SWO Category	The category of service work order.

Click the "Show Stock" pushbutton to display the available quantity of the item in the multiline.
Enter the following “Spare Requirement" in the multiline. Note that you can enter the spare requirement only for the service work order of “Fresh”, “Schedule” or “In Progress” statuses.

Item Code	The unique code of the item. (Alphanumeric, 32).
	Help facility available
Variant	The variant code of the item. (Alphanumeric,8).
UOM	The unit of measurement of the item. (Alphanumeric,10).
	Help facility available
Estimated Quantity	The quantity of spare parts required for the service work order.
Warehouse	The warehouse from which you receive the spare parts.
	Help facility available
Item Status	The status of the item. (Alphanumeric, 25).
	Help facility available

Enter the following in the Spare Requirement group box:

Issue By

Use the drop - down list box to specify by whom the Spares were issued. The combo is loaded with the following options “Inventory” and “Vendor”. The system displays “Inventory “by default.

Note: If the combo value is chosen as Supplier, then that spare item will not get fetched during Maintenance issue

The system displays the following in the “Spare Requirement“ multiline.

Available Quantity	The available quantity of the item.
Description	The description of the item variant. (Alphanumeric, 150).
Cost Per Unit	The cost per unit of the spare parts required for the service work order.
Scheduled Quantity	The quantity of spare parts scheduled for the service work order
Posted Cost	The estimated cost of the spare parts

The system displays the following in the “Spares Actuals” group box from the “Inventory” business process.

Item Code	The unique code of the item.
Variant	The variant code of the item.
Description	The description of the item variant
UOM	The unit of measurement can be entered only for Non Standard spare parts.
Scheduled Quantity	The quantity of spares required for the service work order.
Issued Quantity	The quantity of spares issued for the service work order.
Consumed Quantity	The quantity of spares consumed for the service work order
Quantity Returned	The quantity of spares that are returned by the customer.
Pending Quantity	The pending quantity of spares for the service work order.
Warehouse	The warehouse from which you receive the spare parts.
Item Status	The status of the item.

Posted Cost	The actual cost of the item for Non Std Spare Parts.
As of Date	The date on which the actual spares was issued for the service work order.
Time	The time at which the actual spares were issued for the service work order.

Click on the “Update” pushbutton to update the spares required and spares consumed for the selected work order.

The system computes and displays the following in the header.

Estimated Parts Cost	The sum of the estimated cost of all the spare parts required for the service work order.
Actual Parts Cost	The sum of the posted cost of all the spare parts issued for the service work order.

The system displays the following fields in the “Data History” group box:

Created By	The login ID of the user who created the work order.
Created Date	The date and time of the creation of the work order.
Last Modified By	The login ID of the user who modified the work order.
Last Modified Date	The date and time when the work order was last modified.

To proceed

Select the “Allocate Spares” link at the bottom of the page.

The “Allocate Spares” page appears.

Select the “Issue Spares” link at the bottom of the page.

The “Issue Spares” page appears

Select the “Return Spares” link at the bottom of the page.

The “Return Spares” page appears

Select the “Raise PR” link at the bottom of the page.

The “Allocate Parts” page appears .

Select the “Lot/Serial No. Information – Spares” link at the bottom of the page.

The “Lot/Serial No. Information – Spares” page appears.

Select the “Warranty Details” link at the bottom of the page to specify the warranty details.
Select the “Stock Deliverables” link at the bottom of the page to specify the stock deliverable details.