Authorize Stock Transfer Note

This page allows you to authorize the selected stock transfer note details. Tell me more.

Select the “Authorize Stock Transfer Note” link at the top of the “Select Stock Transfer Note” page.

The “Authorize Stock Transfer Note” page appears.

The system retrieves and displays the following notes details:

Status	The status of the stock transfer note. It can be “Fresh” or “Null”.
STN No.	The number identifying a stock transfer note. The system checks for the existence of the stock transfer note number.
STN Point	The point from where the item specified in the stock transfer note is raised.
STN Date	The date on which the stock transfer note was created.

The system displays the following details in the “Order Details” group box:

Pack Slip No.	The number identifying the pack slip. The system checks for the existence of the pack slip number and also checks if the pack slip status is “Shipped” from “Pack Slip” business component.
Receiving Point	The point identifying the location at which the items specified in the stock transfer order are received.
Shipping Point	The point identifying the location from where the items specified in the stock transfer order are shipped.
Shipped Date	The date on which the items specified in the stock transfer order was shipped.

The system retrieves and displays the following field in the "Contact Person Details" group box.

Despatched By

The code identifying the person who despatches the items specified in the stock transfer note.

Zoom facility available.

Despatched To

The code identifying the person who receives the items specified in the stock transfer note.

Zoom facility available.

The system retrieves and displays the following field in the "Road Permit Details" group box.

Inward Permit No

The number identifying the inward permit number of the carrier.

Zoom facility available.

Outward Permit No

The number identifying the outward permit number of the carrier.

Zoom facility available.

Carrier Code

The code identifying the carrier.

The system retrieves and displays the following fields in the "Project Details" group box.

Project OU	A unique code identifying the OU (Organization Unit) in which the project has been created.
Project Code	A unique code identifying the project associated with stock transfer note.
Project Description	The detailed description of project.

Note: The “Project Details” are visible only when “Project Code” is associated with “STN No.”.

The system displays the following field in the “STN Details” multiline:

STN Line No.	The line number identifying the stock transfer note.
Item Code	The code identifying the item.
Variant Code	The code identifying the item variant.
Item Variant Desc.	The description of the item variant.
UOM	The unit of measurement of the item specified in the stock transfer order.
Shipped Qty.	The quantity of item specified in the pack slip that is to be shipped.
Unit Cost	The cost of the item at the shipping point.
Order No.	The number identifying the stock transfer order.
Shipping Warehouse Code	The code identifying the warehouse at the shipping location from where the items must be shipped.
Ordering Point	The point identifying the location from where the stock transfer order was placed or raised.
Alternate UOM	The alternate unit of measurement for a catchweight item.
Alternate Quantity	The alternate quantity for a catchweight item.
WBS ID	A unique ID identifying the work break down structure of the project.
Task Code	A unique code identifying the task.
Task Description	The detailed description of the task.

Note: The fields WBS ID, Task Code, Task Description fields are visible when the order number has reference to a project.

Check the box in the “Select” column of the multiline to select the stock transfer note number.
Click the “Authorize Stock Transfer Note” pushbutton to authorize the details of the selected stock transfer note.

If “TC Code” and “TC Variant” are entered, then the system checks the following details for all the rows from the “TCD” business component:

5. It checks for the existence of the code and also checks if the TC code is in “Active” status.

6. For the specified TC variant(s), the system checks the “Effective Date From” and “Effective Date To” fields.

7. It also checks for the existence of the variant code and also checks if the variant code is in “Active” status.

8. It also checks for the validity of the TC code and TC variant combination.

The system updates the status of the VAT page with the same status as that of the stock transfer note document.

The system checks for the validity of the “Variant Value” corresponding to the entered “TC Variant” value from the “TCD” business component for all the selected stock transfer note.

The system checks if the account code(s) corresponding to the entered “TC Variant” value from the “TCD” business component for all the selected stock transfer note.

The system does the respective financial posting for the transaction from “Finance Book Processing” business component for each note that is authorized successfully.

For all the selected stock transfer note, the status of the corresponding pack slip is updated to “Invoiced”, when the stock transfer note is authorized.

The status of the selected stock transfer note is updated to “Authorized” on authorization.

The system stores the login user ID and the system date along with the modified details.

The system saves the stock transfer note and its associated details.

Click the “Return STN” pushbutton to return the selected stock transfer note.

The system updates the status of the selected stock transfer note to “Returned” on returning.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to specify details regarding the accounts.
Select the “Edit Tax and Charges by Item” link at the bottom of the page to modify the taxes and charges details for each item specified in the stock transfer order.
Select the “Edit Taxes and Charges by Document” link at the bottom of the page to modify the taxes, charges and freight details for the document as a whole.
Select the “View Stock Transfer Note Summary” link at the bottom of the page to view the summary of the stock transfer note.
Select the “Attach Notes” link at the bottom of the page to attach notes regarding the stock transfer note.
Select the “ Tax Calculation - Summary” link at the bottom of the page to specify the tax details pertaining to the stock transfer note.
Select the “View PackSlip Container Details” link at the bottom of the page to view the packslip container details
Select the “View Stock Transfer Note” link at the bottom of the page to view the stock transfer note.

The system displays the following:

Created By	The login user ID of the person who has created the stock transfer note.
Created Date	The date on which the stock transfer note was created.
Last Modified By	The login user ID of the person who has last modified the stock transfer note.
Last Modified Date	The date on which the stock transfer note was last modified.

Authorize Stock Transfer Note – An overview

This page allows you to authorize the selected stock transfer note. Based on the stock transfer note selected, the system retrieves and displays the corresponding order and stock transfer note details. The status of the stock transfer note on authorization is updated to “Authorized”. The system also updates the corresponding pack slip status to “Invoiced” on authorization of the stock transfer note. The system saves the note and its associated details. The system stores the login user ID and the system date along with the modified details.

This page also allows you to return the selected stock transfer note. The status of the selected stock transfer note is updated to “Returned”.