Amending Blanket PO

Amend Blanket PO

This page allows you to amend the Blanket PO, which is in “Open” status. You can add new line items for the Blanket PO, while amending the Blanket PO details. Upon amendment, the system updates the status of the Blanket PO to “Amended”, and increments the amendment number for that Blanket PO. You can also amend the organization unit to which the parts need to be sent after the items are received. The system stores the login user ID and the server date along with the modification details.

Select the “Amend BPO” link at the top of the “Select Blanket PO” page.

The “Amend Blanket PO” page appears.

The system displays the status of the Blanket PO as “OPEN”.

The system displays the following in the “Blanket PO Details” group box:

Blanket PO No.	The Unique identification number of the Blanket PO, which is selected for amending.
Amendment No.	The amendment number of the BPO. The system generates the amendment number automatically at the time of amending the BPO.
Ref. Quotation No.	The Unique identification number of the Quotation that is referred in the Blanket PO.

Enter the following fields:

Date	The date of creation of the Blanket PO. (Date Format).
Type	Use the drop-down list box to amend the type of the Blanket PO. The various BPO types are “General”, “Capital”, “Dropship”, and “Consignment”.
Folder	Use the drop-down list box to amend the Folder name in which the Blanket PO details are saved.
Contract Type	Use the drop-down list box to amend the Contract Type of the Blanket PO. The various contract types are “Quantity”, “Rate” or “Value”.
Valid From	The date from which the Blanket PO is valid (Date Format).
Valid To	The date up to which the Blanket PO is valid (Date Format).

The System displays the following:

Supplier Code	Code or identification number of the supplier.
Name	The name of the supplier associated with the supplier code.

Enter the following:

Contact Person	The Name of the contact person.
Buyer	Use the drop-down list box to amend the code or name of the buyer.
Rate Control	Use the check box to enable the rate control over the Blanket PO.
Approval Date	The date on which the Blanket PO was approved. (Date Format).
Remarks	Comments or notes regarding the Blanket PO document can be given in this field.
Hold	Use the check box to put a hold to the Blanket PO.

The System displays the following in the “Amount Details” group box:

Blanket PO Value	The basic value of the item present in the Blanket PO.
Additional Charges	The additional charges incurred due to tax and other fees.
Total Value	The sum of the Blanket PO value and the additional charges incurred for the items forms the total value. Total Value = Blanket PO value + Additional Charges.
Balance Value	Balance Value is the balance amount of the Blanket PO left unused by Release Slip OU’s

Enter the following:

Currency	Use the drop down list box to select the currency in which the balance value is mentioned.
Exchange Rate	The Rate in which the currency is exchanged to the supplier’s currency.

The system displays the following:

Base Currency Value

The value of the Blanket PO in base currency.

Enter the following in the “Default Entries” group box:

Receipt At	Use the drop-down list box to amend the name of the place in which you will receive the goods.
Warehouse Code	Code or identification number of the warehouse where the goods are stored for future consumption.
	Help Facility Available
Drop Ship ID	The Unique identification number assigned for the drop ship details.
	Help Facility Available
Budget ID	The Unique identification number assigned for the budget details of the items.
	Help Facility Available
Proposal No	The Unique identification number assigned for the proposal details of the items.
	Help Facility Available
Accounting Unit	Use the drop down list to select the Financial Book also known as Accounting Unit. There are various financial books available within an OU. You can specify a particular Financial Book for all the purchase payment related details. The Supplier can also raise payment related documents to that particular financial book also called as Accounting unit.
Customer Code	Code or identification number of the customer.
	Help Facility Available.

Click the “Default” push button to default the values specified in the “Default Entries” information tab to the multiline.

The System displays the following in the “Line Details” multiline

Click the “Get Quotation Line No.” push button to list the corresponding quotation line number related to the Blanket PO.

The system displays the following:

Line No.	The Unique identification number of the Line, which represents an item in the Blanket PO.
Ref. Quotation Line No.	The Unique identification number of the Quotation documents line number associated with the Blanket PO for reference.

Enter the following fields:

Item Code	Code or identification number of the item, which has to be procured by raising a BPO (Alphanumeric, 32). Mandatory.
	Help facility available.
Variant	Name of the variant associated with the item code. (Alphanumeric, 8).
Description	Description stating the nature of the item. (Alphanumeric, 150).
Quantity	The Quantity required for consumption is mentioned. (Integer).
UOM	The Unit Of Measure in which the items are measured.
	Help Facility Available
Cost	The Cost of the items associated with that particular line.
Per	The unit associated with the UOM for the specified cost.
Receipt At	Use the drop-down list box to select the name of the place where the customer receives the goods. This field will be filled automatically if the “default entries” push button is accessed.
Warehouse Code	Code or identification number of the warehouse where the goods are stored for future consumption. This field will be filled automatically if the “default entries” push button is accessed.
	Help Facility Available
Accounting Unit	Use the drop-down list box to select the Financial Book also known as Accounting Unit. This field will be filled automatically if the “default entries” push button is accessed.
Customer Code	Code or identification number of the customer.
	Help Facility Available

The system displays the following:

Customer Name

Name of the customer associated with the customer code.

Enter the following:

Drop Ship ID	Unique identification number of the Drop ship details. (Alphanumeric, 16).
	Help Facility Available
Contact Person	The Name of the person who can be contacted in case of any clarification regarding the BPO on behalf of the Supplier. (Alphanumeric, 45).
Ref Doc No.	Unique identification number of the reference document associated with the Blanket PO. (Alphanumeric, 18).
Ref Doc Line No.	Unique identification number of the line item present in the reference document. (Integer).
Drg Revision No	Unique identification number of the revisions done to the engineering drawing of the item. (Alphanumeric, 3).

The system displays the following:

Basic Value	The Basic value of the purchased product based on the Quantity, cost and Per ratio. Basic Value = (Quantity * Cost) / Per
Total Value	The actual amount to be paid to the supplier for the items.

Enter the following:

Adhoc Item Class	Use the drop down list to select the adhoc item class.
Rate Tolerance +Ve	The rate tolerance percentage must be positive and less than 100.
Remarks	Comments or notes referring to the Blanket PO are displayed.

The system displays the following:

Balance Qty

The Quantity that is pending to be utilized by the Release Slip OU’s.

Click the “Amend Blanket PO” push button to amend the details of that particular Blanket PO or “Amend and Approve Blanket PO” push button to amend the details of the Blanket PO as well as approve the document with the amendments.
Click the “Print” push button in the Print Document group box to print the amended Blanket PO details.

To proceed, carry out the following

Select the “Item Details” link at the bottom of the page to view the item related details.

Select the “Warehouse Details” link at the bottom of the page to view warehouse information where goods are stored.

Select the “Specify Utilization details” link at the bottom of the page to specify the items utilization details.

Select the “Specify Terms & Conditions” link at the bottom of the page to enter the terms and conditions specific to the Blanket Purchase Order.

Select the “Specify Taxes Charges & Discounts” link at the bottom of the page to enter the taxes, charges and discounts pertaining to the item.

Select the “Tax Calculation - Summary” link at the bottom of the page to specify the Tax details.

Select the “Specify Budget Details” link to enter the budget related details.

Select the “Specify Quality Attribute” link to enter the Quality attributes of the items specified in the Blanket Purchase Order.

Select the “Attach Notes” link to attach a note to the Blanket Purchase Order.

Select the “Supplier Details” link to view the supplier related information.

Select the “Budget Details” link to enter the user the budget oriented information for the items in the Blanket PO.
Select the "Specify Checklist" link to record the check list required for the blanket purchase order.

The system displays the following:

Created By	The name of the user who created the Blanket PO.
Created Date	The date on which the Blanket PO is created.
Last Modified By	The name of the user who last modified the Blanket PO.
Last Modified Date	The date on which the Blanket PO was last modified.