Specify Lot Details During Inspection

Specify Lot Details

This page allows you to specify the lot details given to the line item of the Goods Receipt Document (GR). This is given at the time of inspections of the items. Tell me more

Select the “Specify Lot Details” link at the bottom of the “Specify Inspection details” page

The “Specify Lot Details” appears on the screen

The system displays the following

Status

The status of the GR

The system displays the following fields in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The date of creation of the GR
Type	The type of reference document. The different type could be general, consignment, capital, conversion, service, activity, normal and certificate on delivery
Ref. Doc.	The ordering document referred by the GR
Ref. Doc. No.	The unique code identifying the reference document
Date	The date of creation of the reference document
Supplier/Customer Code	The unique code identifying the supplier or customer
Name	The name of the supplier or customer
	Zoom facility available

Enter the following details in the “Item Details” group box

Line No.

Use the drop-down list box to select the line number of the item in the GR. The line no drop-down lists all the line items in the GR which are lot controlled.

The system displays the following fields in the “Item Details” group box based line number selected in the “Line No” combo box

Line Status	The status of the line number.
Item Code	The unique code identifying the item
Variant Code	The variant of the item
Desc.	The textual description pertaining to the item
	Zoom facility available
Line Item Qty.	The actual number of units received as per the GR
UOM	The unit of measurement of line item

Enter the following fields in the “Default Entries” group box

Lot Qty.	The number of units specified for the lot (Integer)
Mfr. Date	The manufacturing date of the line item (Date Format)

Click the "Default" pushbutton to display the values in the “Default Entries” group in the corresponding fields in the multiline
Enter the following fields in the “Lot Details” group box

Source Lot No.	The unique code identifying the lot as specified by the supplier (Integer)
Lot No.	The unique number identifying the lot at the inspection level (Alphanumeric, 28). This is auto generated if it is left blank and “Lot Qty” for the row is entered.
Lot Qty.	The number of units in the lot (Integer). This should be entered when the lot number is entered. This value should not be negative
Mfr. Date	The manufacturing date of the line item (Date Format)

Note: The sum of the “Lot Qty” should not be greater than the “Item Quantity specified” for the line item.

Expiry Date	The expiry date of the line item (Date format).
Sub Lot Applicable	Use the drop-down list box to indicate whether sub lots are applicable for the lot.

Note: If Sub Lot Applicable is set as "Yes", you can either enter the sub lot number or the application will automatically generate the sub lot number either at "Freeze Acceptance" or at "Freeze Movement" as per the Purchase OPS settings “Assign Lot No. At Inspection / Movement”.

The system displays the following information in the “Lot Details” group box

Lot No. Generated By	This can be either system, user or supplier
	System – Indicates that the lot number are generated by the system
	User – Indicates that the lot number is specified by the user
	Supplier – If source Lot no. Is defaulted (It depends on the values set in the Supplier Master” – “Default Supplier Lot Number is YES”)

Click the “Specify Lot No.” pushbutton

The lot details are saved to the GR

Click the “Freeze Acceptance” pushbutton

The status of the selected line item(s) is set to “Freeze Acceptance” if the “Freeze Acceptance Level” is “Line”, the status of the GR is set “Freeze Acceptance” if the status of all the line items is “Freeze Acceptance” . The status of the GR is set to “Partial Freeze Acceptance” if the status of atleast one line items is “Freeze Acceptance” and rest are in the “Freeze Receipt” status

The status of the all the line items is set to “Freeze Acceptance” if the “Freeze Acceptance Level” is “Document”

To proceed, carry out the following

Select the “Specify Sub-Lot/Serial No Details” link at the bottom of the page to specify the sub-lot and serial number details specific to the line items
Select the “Specify Movement Details” pushbutton, to specify the movement details pertaining to the line item.
Select the “Specify Quality Attribute Values” pushbutton, to specify the quality values pertaining to the line item.
Select the “Specify Rejection Details” pushbutton, to specify the rejection details pertaining to the to the line items

Specify Lot Details – An Overview

This page displays the GR details such as the GR number, GR date, the reference document number of the GR, the supplier. On giving the GR line number, the system displays all the item details such as the item code, variant of the item, description of the item, the organization unit where the item is to be received and the status of the line item. The system also displays the lot details specified for the line item by the supplier in multiline on the selection of the line item.

You can freeze the document for acceptance by clicking the “Freeze Acceptance” pushbutton. Freeze Acceptance is done for the items whose inspection type is “Self” or “Third Party”. Freeze Acceptance is complete only when the received quantity of the GR is split as accepted and rejected quantity. Once Freeze acceptance is done the GR is now available for movement.