Specify TCD Details For GR

Specify TCD Details

This page allows you add tax, charges and discount for the items in the receipt document. Tell me more

Select “Specify TCD Details” link in the “Select Receipt Document ” page.

The “Specify TCD Details” page appears

The system displays the following in the header

Status

The status of the GR

The system displays the following information in the “Receipt Details” group box

Receipt No.	The unique code identifying the Receipt Document
Date	The date on which the receipt document was raised
Type	The type of receipt document. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The type of reference document referred by the receipt document. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order.
Ref. Doc. No.	The unique code identifying the reference document
Date	The creation date of the reference document
Supplier Code	The unique code identifying the supplier or customer
Name	The name of the supplier or customer
	Zoom facility available

Modify the following field in the “Receipt Details” group box

Freeze Receipt Date

The date on which the Receipt document is “Frozen” (Date Format)

Note: The Freeze Receipt Date cannot be earlier than the Receipt Date

Enter the following fields in the “Item Details” group box

TCD Level	Use the drop-down list box to select the level at which the Tax, Charges and Discounts are applied. The options available are as follows
	Document – The TCD is applied at the document level
	Line – The TCD is applied for individual line items in the receipt document
Line No.	The line number of the items in the Receipt Document. All the receipt document line numbers and “blank” is displayed

Note: The Line No must be blank if “TCD Level” is “Document”

The system displays the following information in the “Item Details” group box

Line Status	The current status of the line item
Item Code	The unique identifying the item
Variant Code	The variant of the item code
Desc.	The description of the item
	Zoom facility available
Qty.	The number of units of the line item received
UOM	The Unit Of Measurement of the Line Item
Currency	The transaction currency of the item
Basic Value	The Basic value of the chosen Line Item based on the Quantity, cost and Per ratio. (Integer).. This is displayed when the “Freeze Receipt” or “Specify TCD details” pushbutton is pressed.
	Basic Value = Quantity * Cost/Per
Total TCD Value	The sum of all the TCD amounts in the multiline. (Integer) This displayed is when the “Freeze Receipt” or “Specify TCD Details” pushbutton is pressed.
	Total TCD Value= Sum of all TCD amounts specified (for the line items or document depending on the TCD level) Taxes + Charges –Discount
Adjustment Voucher No.	The number identifying the adjustment voucher of the item.
	Data hyperlink available.

Modify the following fields in the “TCD Details” multiline

TCD Code	The unique code identifying the Tax, Charges and Discount applicable to the line item or the entire document (Alphanumeric, 10) Mandatory
	Press <Enter> Key
	Help facility available

Note: The TCD Code must not be blank if any column in the row has values

Variant	The variant of the TCD Code. (Alphanumeric, 32). Mandatory
	Example: For sales tax, TCD variants could be “On raw materials”, “On consumable”
	Press <Enter> Key

Note: This must not be blank if TCD code is entered

The system displays the following information in the “TCD Details” multiline based on the values entered in the “TCD Code” field

Type	The TCD type, which could be, taxes, charge or discount for the TCD code-Variant combination
Basis	The basis of the TCD, which could be “Percentage”, “Unit Rate” and “Flat” for the TCD code-Variant combination
Variant Value	The Numeric Value of the variant for the TCD code-Variant combination (Integer)

Modify the following fields in the “TCD Details” group box

Amount

The value is calculated and displayed depending upon the Variant value, Basis, Mapping of the TCD code. (Integer)

Note: The amount must be greater than or equal to zero if TCD basis is “Flat”. The amount is modifiable only if the TCD basis “Flat”

Currency

Use the drop-down list box to specify the Currency used to pay the taxes, charges, or discount amounts. All currency values available for the financial company to which the “GR” component is mapped in the “Organization Setup” component is displayed.

The system displays the following:

Variant Description

The description of the Variant of the item

Enter the following:

Supplier Code	The unique code identifying the supplier to whom the T/C/D is applicable.(Alphanumeric,16) Mandatory
	Press <Enter> Key
	Help facility available

The system displays the following information in the “TCD Details” group box

Name

The name of the supplier or the customer

Modify the following fields in the “TCD Details” group box, If required:

CC Usage	Use the drop-down list box to specify the Cost Center Usage (Consumption Point) for the line item, which is an additional parameter to identify the cost center through the “Cost Rule Definition” component in Finance. The CC usage needs to be specified wherever you want to move an item to a Cost Center instead of a warehouse for e.g. Service Item/ Adhoc Item. The drop-down lists all the CC usages defined for the “Purchase Cost Center” is displayed here
TCD Class	Use the drop-down list box to select the user-defined TCD class values as defined in the “Type Setup” component.
Analysis Code	The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. (Alphanumeric, 5) It is used for analysis purposes.
	Press <Enter> Key
	Help facility available

Note: Analysis code cannot be blank if the item has more than one analysis code exists for the line item

Analysis code must exists and be effective and active on the transaction date

Sub Analysis Code	The sub analysis code mapped to the Analysis code that is used for analysis purpose. (Alphanumeric, 5).
	Press <Enter> Key

Note: Sub-analysis code cannot be empty if one exists for “Analysis Code”

The system displays the following

Account Rule

The rule pertaining to the TCD Code whether it is treated as Expense or Included in the cost of the item

Click “Specify TCD Details” pushbutton to save the TCD details to the Receipt Document

The TCD amount is calculated for each TCD line item

The Total TCD value is calculated and displayed

Click “Freeze Receipt” pushbutton to save the TCD details to the Receipt Document and freeze the Receipt Document
If the “Freeze Receipt Level” is “Line” and the number of stages to do the freeze receipt is “Two” then line items whose status is “Fresh” is updated to “Value Frozen”, the line items whose status is “Quantity Frozen” is set to “Freeze Receipt”. The line status is set “Freeze Acceptance” if the inspection type of the line item is “None”
If the “Freeze Receipt Level” is “Line” and the number of stages to do the freeze receipt is “One” then selected line item status is set to “Freeze Receipt”. The line status is set “Freeze Acceptance” if the inspection type of the line item is “None”
The status of the document is set to “Quantity Frozen” if all the line items are in the “Quantity Frozen” state.
The status of the document is set to “Values Frozen” if all the line items are in the “Values Frozen” state
The status of the document is to “Partial Freeze Receipt” if the status of atleast one line item is “Freeze Receipt”
The status of the document is set to “Freeze Receipt” if all the line items are in the “Freeze Receipt” state.
The status of the document is to “Partial Freeze Acceptance” if the status of atleast one line item is “Freeze Acceptance” and all the other line items must be in the “Freeze Receipt” state

To proceed carry out the following:

Select the “Specify Other Taxes and Charges” link at the bottom of the page to specify the other taxes and charges associated with the Receipt Document
Select the “Specify Delivery Details” link at the bottom of the page to specify the Delivery details for the items in the Receipt Document
Select the “Specify Values Summary” link at the bottom of the page to specify the summary of the values in the Receipt Document
Select the “Tax Calculation - Summary” link at the bottom of the page to specify the tax details for the items in the Receipt Document
Select the “Specify Inspection Details” link at the bottom of the page to specify the inspection details of the items of receipt document
Select the “Specify Movement Details” link at the bottom of the page to specify the movement details of the items of receipt document
Select the “Attach Note” link at the bottom of the page to attach additional information to the receipt document.
Select the "View TCD Apportionment" link at the bottom of the page to view the TCD apportionment details.

Specify TCD Details - An Overview

Whenever the receipt document is created, applicable taxes such as duty, sales tax, discount and freight charges has to be specified. All these affect the GR either positively or negatively. While taxes and charges add to the basic value, discounts reduce the value. The tax, charges and the discount (TCD) vary from time to time.

This page displays all the receipt details like the receipt number, receipt date, the type of the receipt document. This page also displays the reference document details like the type reference document, the reference document number, the date of creation of the reference document

The TCD is applicable either at the line level or at the document level. If the TCD is applicable at the line level then the line number of the item in the receipt document must be selected. On giving the line number the item details are displayed such as the item code, the variant of the item, textual description of the item, the quantity of item received, the unit of measurement of the item received, the currency in which the transaction has taken place and basic value of the item. Also the TCD details if defined in the ordering document are also displayed.

This page allows you to freeze the document either at the line level or at the document level. On freezing the status of the document is set “Freeze Receipt”. The system displays the TCD amount of the TCD code/Variant combination, which can be modified if the TCD basis is “flat”.