Amend Lease
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This activity allows you to amend an authorized lease number. The status of the lease number will be updated as “Amend”.
Select the “Amend Lease” activity under the “Leasing” business component.
The “Amend Lease” page appears.
- Clicking this icon available near certain fields takes you to the help
page of the respective field.
Enter the following in the header:
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Lease Number |
The authorized lease number which is to be amended. |
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Description |
The textual description of the lease. |
The system displays the following in the header:
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Status |
The status of the lease number. |
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Approval Note No |
The number identifying the approval note whose lease number is to be amended. |
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Term Sheet No |
The number identifying the term sheet whose lease number is to be amended. |
Modify /Enter the following in the header:
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Scanned Doc No |
The number identifying the document created during registration process and scanned. |
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Renewal No |
Use the drop-down list box to specify the renewal number of the lease number. |
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Amendment No |
Use the drop-down list box to specify the amendment number of the lease number. |
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Group Lease No |
The group lease number of the lease. |
The system displays the following:
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Opportunity ID |
The code identifying the opportunity of the lease number. |
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Opportunity Description |
The description of the opportunity. |
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Reservation ID |
The code identifying the reservation of the lease number. |
The system displays the following in the “Lease Details” group box:
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Lease Type |
The type of lease which can be “Mall” or “Corporate”. |
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Document Type |
The lease document type. |
Modify/Enter the following in the “Lease Details” group box:
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Lease Category |
Use the drop-down list box to specify the category of the lease. The combo is loaded with the options defined for the Category – Lease Category in “Maintain Categories” activity. |
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Scheme Code |
The code identifying the scheme of the lease. |
The system displays the following in the “Lease Details” group box:
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Scheme Name |
The name of the scheme. |
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Scheme Type |
The type of the scheme to which the scheme code belongs. |
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Company Code |
The code identifying the company to which the scheme is mapped. |
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Company Name |
The name of the company. |
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Finance Book |
The finance book of the scheme. |
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Customer Code |
The code identifying the customer who has taken the property on lease. |
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Customer Name |
The name of the customer. |
Enter the following “Lease Details” group box:
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Brand Code |
The code identifying the brand of the customer. Mandatory when the Lease Type is “Mall”. |
The system displays the following in the “Lease Details” group box:
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Brand Name |
The name of the brand. |
Modify/Enter the following “Lease Details” group box:
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Booking Date |
The date on which the property was booked. |
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Agreement Date |
The date on which the agreement was signed. |
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Commencement Date |
The date of commencement of the lease. Mandatory. |
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Registration Date |
The date on which the lease was registered. |
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Possession Offered Date |
The date on which the possession was offered to the customer. Mandatory. |
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Possession Date |
The actual date of possession by the customer. |
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Possession Letter Handover Date |
The date on which the possession letter was handed over to the customer. |
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Fitout Possession Date |
The date on which the fitout was possessed by the customer. |
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Fitout Handover Date |
The date on which the fitout was handed over to the customer. |
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Expiry Date |
The expiry date of the lease. Mandatory. |
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Rent Free Period(Days) |
The number of days for which rent is waived off for the property. |
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Lock-In Period Basis |
Use the drop-down list box to specify the basis for the lock in period. The combo is loaded with options “Days” and “Month”. |
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Lock-In Period |
The lock-in period of the lease. |
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Expiry Notice Period(months) |
The number of months before which the expiry notice should be sent to the customer intimating the lease expiry. |
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UOM |
Use the drop-down list box to specify the unit of measurement of the property. The UOM drop down will be loaded with the UOMs of the properties. Use the drop down list box to view the Total Rented Area against the selected UOM. |
The system displays the following in the “Lease Details” group box:
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Total Rented Area |
The total area rented by the customer. |
Enter the following “Lease Details” group box:
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Revenue Sharing |
Use the drop-down list box to specify whether revenue is shared by the customer or not. The combo is loaded with options “No”, “Yes(M.G Amount)”, “Yes(M.G)-SI”, “Yes(Rent+Comp)” and “Yes(Ren+Com)-SI”. |
Note: If Revenue Sharing is ‘Yes(M.G Amount) / Yes (M.G) - SI, Bill are generated for M.G Amount. Revenue sharing is processed by comparing revenue amount & M.G amount.
If Revenue Sharing is ‘Yes(Rent + Comp) / Yes(Rent + Comp) - SI , Bills are generated for those billable components whose flag is ‘Yes’ or ‘Yes + RS’ along with Rent.
Revenue sharing is processed by comparing revenue amount with RENT & those billable components whose flag is ‘Yes + RS’.
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Sold |
Use the drop-down list box to specify whether the property is sold or not. The combo is loaded with the options “Yes” and “No”. |
The system displays the following in the “Lease Details” group box:
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Total Lease Amount |
The total lease amount per month for the property. |
Enter the following “Lease Details” group box:
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Fitout Period(Days) |
The number of days required to complete the fitout. |
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Offer for Fitout |
The offer period for the fitout. |
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Remarks |
Any remarks regarding the lease. |
The system displays the following in the “Lease Details” group box:
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Authorizer Remarks |
Any remarks regarding the lease authorization. |
Enter the following “Lease Details” group box:
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Fitout End Date |
The date on which the Fitout is expected
to be completed |
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Liquidity Damage |
Any liquidity damage to the property. |
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Jurisdiction Clause |
The jurisdiction clause pertaining to the property. |
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Due Days |
The number of days from the bill date to pay the lease amount. Mandatory. |
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Electromechanical depreciation charge |
Select the check box to indicate that electromechanical depreciation charge is applicable. |
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Bill Generation Level |
Use the drop-down list box to specify the level of bill generation. The combo is loaded with options “Lease” and “Component”. |
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Client Manager |
The code identifying the manager of the customer. |
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Reconciliation Up To |
The date until which the bill can be reconciled. |
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Grace Period (DLI) |
The grace period in days for delayed interest. |
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Impending Termination |
Use the drop-down list box to specify whether the lease is close to termination or not. The combo is loaded with options “Yes” and “No”. |
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Bank Guarantee |
Use the drop-down list box to specify whether lease is bank guaranteed or not. The combo is loaded with options “Yes” and “No”. |
Enter the following in the “Renewal Details” group box:
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Total Lease Period(Years) |
The total number of years for which the property is taken for lease. |
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Rent Renewal Rate (%) |
The percentage rate for rent renewal. |
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Renewal Notice Period(months) |
The number of months before which the renewal notice should be sent to the customer intimating the lease renewal. |
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Extended Date |
The date until which the current lease is extended. When the system date reaches expiry date of the lease, system automatically updates the status of lease to ‘Expired’. Bill can still get generated if extended date is provided, |
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Renewal Upto |
The date until which the lease is renewed. |
Click the “Update Lease” button to update the lease details.
This page has 4 tabs. They are:
This tab is displayed by default on launch of the page.
The system displays the following in the multiline:
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Cluster |
The cluster to which the property belongs. |
Modify/Enter the following in the “Property Details” multiline:
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Reference Scheme Code |
The code identifying the reference scheme of the scheme entered in the header. |
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Property No |
The number identifying the property taken on lease. |
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Press<Enter> key. |
The system displays the following in the multiline:
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Tower |
The tower to which the property belongs. |
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Block |
The block to which the property belongs. |
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Floor |
The floor in which the property exists. |
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Property Type |
The type of property. |
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UOM |
The unit of measurement of the property. |
Modify/Enter the following in the “Property Details” multiline:
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Property Sub Type |
Use the drop-down list box to specify the sub property type. The combo is loaded with options defined for the Category – Property Sub Type in “Maintain Categories” activity. |
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Building Name |
The name of the building in which the property exists. |
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Lease Area |
The area of the property taken on lease by the customer. |
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Billable Area |
The billable area in the lease area. |
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Blocked Area |
The area that is blocked or not used by the customer. |
Note: The sum of Billable Area and Blocked Area should be equal to the Lease Area.
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Rent Rate |
The rent amount per unit of measurement |
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Rent Start Date |
The date from which the rent is applicable
for the |
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Revised Rent Start Date |
The date from which the revised rent is applicable. |
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Commencement Date |
The commencement date of the lease. |
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Expiry Date |
The expiry date of the lease. |
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Effective From |
The commencement date of the lease. |
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Effective To |
The expiry date of the lease. |
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Rent Basis |
Indicates the rent basis. The system displays as “Rent” if revenue sharing is No and “Revenue” if Revenue sharing is Yes. |
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Minimum Guarantee Amount |
The minimum guarantee amount collected as rent for the property. |
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M. G. Basis |
Use the drop-down list box to specify the basis for minimum guarantee amount. The combo is loaded with options “Fixed” and “Variable”. |
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Rule |
Use the drop-down list box to specify whether special rule is set for the rent amount. The combo is loaded with “Special”. |
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Rent Amount |
The rent amount. If Rent Basis is blank or Rent, then Rent Amount = Rent Rate * Billable Area and if Rent Basis is Revenue, Rent Amount = Minimum Guarantee Amount |
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Rent Frequency |
Use the drop-down list box to specify the frequency of rent billing. The combo is loaded with options “Monthly”, “Bi-Monthly”, “Quarterly”, “Half Yearly”, “Yearly” and “Floating”. |
Note: When the Rule is set as Special, Rent Amount is Rs1000 and Rent Frequency is Bi Monthly, then the Rent Amount for the period will be ( 2* Rent Amount) i.e. Rs 2000.
If Frequency is Half Yearly, then Rent Amount for the period will be ( 6* Rent Amount), i.e. Rs. 6000. Whereas when Rule is blank, Rent Amount is Rs1000 then the Rent Amount for the period will always be Rs 1000 only, irrespective of the frequency
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Property Status |
Use the drop-down list box to specify the status of the property. The combo is loaded with options “Active” and “Inactive”. |
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Opening Date |
The opening date of the shop. |
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Remarks |
Any remarks regarding the property lease. |
Click the “Save Property Details” to save the property details against the lease number.
The system displays the following in the multiline:
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Revised Billable Area |
The revised billable area of the property. |
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Total Lease Amount |
The total lease amount per month for the property. |
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Total Rented Area |
The total area rented by the customer. |
This tab is used to map the applicable components for the property.
The system displays the following in the “Component Details” multiline:
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Property No |
The number identifying the property. |
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Floor |
The floor in which the property exists. |
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Block |
The block to which the property belongs. |
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Tower |
The tower to which the property belongs. |
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Property Type |
The type of property. |
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UOM |
The unit of measurement of the property. |
Enter the following in the “Component Details” multiline:
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Component Code |
The code identifying the component mapped to the property. |
The system displays the following in the “Component Details” multiline:
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Component Description |
The description of the component. |
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Type |
The type of component code. It could be “Plan” or “Non Plan”. |
Enter the following in the “Component Details” multiline:
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Rule |
Use the drop-down list box to specify whether special rule is set for component. The combo is loaded with “Special”. |
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Component Amount |
The amount for the component. |
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Rate |
The rate per unit of measurement. |
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Chargeable From |
Component amount chargeable from. It will
be defaulted |
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Effective From |
Component effective from. Defaulted with commencement date of the lease |
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Effective To |
Component effective to. Defaulted with the expiry date of the lease. |
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Frequency |
Use the drop-down list box to specify the frequency of component billing. The combo is loaded with options “Monthly”, “Bi-Monthly”, “Quarterly”, “Half Yearly”, “Yearly” and “Floating”. |
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Applicable Area |
The area on which the component is applicable. |
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Renewal Rate (%) |
The percentage rate for the renewal of the component. |
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Billable ? |
Use the drop-down list box to specify whether the component is billable or not. The combo is loaded with options “No”, “Yes”, and “Yes + RS”. |
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Valid Till |
The date until which the lease is valid. |
Click the “Save Component Details” button to save the component details of the property.
The system displays the following in the multiline:
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Revised Applicable Area |
The revised area on which the component is applicable. |
This tab is used to specify the value for rebates and charges. The system displays the rebate/charge code defined for the scheme in the “Scheme Details – Leasing” activity.
The system displays the following in the “Rebate and Charges Details” multiline:
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Property No |
The number identifying the property. |
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Floor |
The floor in which the property exists. |
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Block |
The block to which the property belongs. |
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Tower |
The tower to which the property belongs. |
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Property Type |
The type of property. |
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Component Code |
The code identifying the component mapped to the Rebate /charge. |
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Component Description |
The description of the component. |
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Type |
The type of component code. It could be “Plan” or “Non Plan”. |
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Rebate/Charge Code |
The code identifying the rebate/charge. |
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Rebate/Charge Description |
The description of the rebate/charge. |
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Rebate/Charge Type |
The type of rebate/charge. |
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%/Amount |
The basis on which the rebate/charge is to be calculated. |
Enter the following in the “Rebate and Charges Details” multiline:
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Value |
The value for rebate/charge. |
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Billable? |
Use the drop-down list box to specify whether the rebate/charge is billable or not. The combo is loaded with options “Yes” and “No”. |
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Remarks |
Any remarks regarding the rebate/charges. |
Click the “Amend Lease” button to save the rebate/charge details.
This tab is used to specify the value for rebates and charges. The system displays the rebate/charge code defined for the scheme in the “Scheme Details – Leasing” activity.
Modify the following in the “Deposit and Advance Details” multiline:
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Deposit/Advance Code |
The code identifying the deposit/advance. |
The system displays the following:
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Description |
The description of the deposit/advance code. |
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Type |
Indicates whether it is a Deposit or Advance. |
Enter the following in the “Deposit and Advance Details” multiline:
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Component Code |
Use the drop-down list box to specify the component code applicable for the deposit/advance code. The combo is loaded with the component codes mapped to the property. |
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Component – Deposit Ratio |
The ratio of component and deposit. |
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Escalation Basis |
Use the drop-down list box to specify the escalation basis. The combo is loaded with the options “Component Dependent” and “Component Independent”. |
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Area |
The area of the property. |
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Rate |
The rate per unit of measurement of the property. |
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No of Months |
The number of months by which the deposit or advance has to be paid by the customer. |
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Amount |
The deposit or advance amount. |
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Pay Plan Code |
The code identifying the pay plan. |
The system displays the following:
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Pay Plan Description |
The description of the pay plan. |
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Pay Plan Type |
The type of pay plan. |
Enter the following in the “Deposit and Advance Details” multiline:
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Advance Adjustment Period(months) |
The number of months by which the advance has to be adjusted. |
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Adjust From |
The date from which the advance is adjusted. |
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Interest (%) |
The percentage of interest on deposit. |
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Service Provider |
The service provider of the scheme. |
Click the “Amend Lease” button to save the deposit/advance details.
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Balance Advance Amount |
The balance advance amount. |
Click the “Amend Lease” button to amend the lease.
The system updates the status of the Lease number to “Amend”.
To proceed, carry out the following
Select the “Specify Broker Details” link to specify the broker details.
Select the “Rent Free Period/Working Hours” link to specify the rent free period/working hours of the property on lease.
Select the “Escalation/Revenue Sharing details” link to specify the escalation or revenue sharing details.
Select the “Clause Information” link to specify the clause information pertaining to the lease.
Select the “Bank Guarantee Information” link to specify the bank guarantee information pertaining to the lease.
Select the “Specify Parking Information” link to specify the parking information of the property.
Select the “Attach Notes” link to specify additional notes regarding the lease.
Select the “Map Cost Center/Analysis/Sub Analysis Code” link to map the cost center/analysis/sub analysis code.
The system displays the following in the “Data History” group box:
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Created By |
The login ID of the user who created the lease details. |
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Created Date |
The date on which the lease details was created. |
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Last Modified By |
The login ID of the user who amended the lease details. |
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Last Modified Date |
The date on which the lease details was amended. |