Reserving parts for the work order

Spare Parts Requirement

This page allow you to reserve spare parts. Tell me more.

Select the “Parts Requirement” link from the “Select Work Orders” page. Alternatively, click the hyperlinked work order in the multiline of the same page.

The “Spare Parts Requirement” page appears.

If you wish to reserve parts to a work order other than the work order selected in the previous page, enter the following field:

WO No.	The work order to which parts must be reserved (Alphanumeric, 18). Ensure that the status of the work order is “Scheduled” and “In Progress”.
	Press <Enter>. The system retrieves the parts that are already reserved to the work order. The description of the work order is retrieved alongside. You can enter the modified description (Alphanumeric, 150).
	Zoom facility available
	The system retrieves the tasks belonging to the work order in the “Task/Work Order” drop-down list box. The parts that are already reserved for the work order are retrieved in the multiline.

Enter the following field:

Task/WO	Use the drop-down list box and select “Work Order”, to reserve parts for the work order. If you wish to specify parts for the task belonging to the work order, select the appropriate task from the drop-down list box. The system displays “Work Order” by default.
	The description of the work order or task is retrieved alongside.
	Zoom facility available
	The system displays the following fields:
WO Status	The status of the work order, which can be “Scheduled” or “In-Progress”.
Task Status	The status of the task which can be “Scheduled” or “In-Progress”.
Sch. Date	The date on which the work order is scheduled to start.
Compl. Date	The date on which the work order must be completed.
WO Date	The date on which the work order is created.
Work Group	The work group that is responsible for carrying out the work order.
WO On	The maintainable object on which the work order is raised. The system displays either “Equipment” or “Location”.
Code	The identifier of the equipment or location.
Planning Group	The planning group of the work order.
	The system retrieves the disposition spare parts that are already reserved to the work order or for the tasks that are specified for the work order in the multiline.

Enter the following fields in the “Item Details” multiline to reserve parts for the work order or for the tasks that are specified for the work order:

Item	The item to be reserved for the work order (Alphanumeric, 32). Ensure that the item has already been defined in the ”Item Administration” business component of Ramco Corporate Solutions. Also ensure that the item is having planning type as “Disposition”. This field cannot be modified. Help facility available
	Press <Enter>.
Variant	The variant of the item (Alphanumeric, 8). Data entry in this field is mandatory if variants have been defined for the item specified in the “Item” field.
	Press <Enter>. The system retrieves the “Description” field in the multiline.
The system displays the following multiline fields:
Desc.	The description of the spare part.

Enter the following fields in the multiline:

Warehouse	The warehouse from which the spare part is reserved (Alphanumeric, 10). Ensure that the warehouse is already attached to the spare part in the ”Storage Administration” business component of Ramco Corporate Solutions. The system displays the warehouse that has been defined for the item in the inventory. Help facility available
UOM	The unit of measurement of the spare part (Alphanumeric, 10). Data entry in this field is mandatory if an item has been specified in the “Item” field. Ensure that the unit of measurement has already been defined in the ”UOM Administration” business component of Ramco Corporate Solutions. Help facility available
	Press <Enter>.
Item Status	The status of the item as available in the warehouse (Alphanumeric, 25). Data entry in this field is mandatory if an item has been specified in the “Item” field. Ensure that the status is already defined for the warehouse in the ”Item Administration” business component of Ramco Corporate Solutions. Help facility available
Sch. Qty.	The scheduled quantity of the item (Decimal). Data entry in this field is mandatory if you are selecting the item for reservation. Ensure that the quantity is a positive number
To Be Reserved / Un Reserved Qty	The quantity to be reserved (Decimal). Ensure that the quantity is a positive number.
The system displays the following field in the multiline:
Disposition Item ?	Indicates whether the item is a disposition or a non-disposition item in the inventory. The system displays “Yes” if the item is a disposition item or “No” if it is a non-disposition item.
The system displays the following field in the multiline:
Hard Pegging?	Use the drop-down list box to specify whether hard pegging must be done for reservation of parts for the work order. The system provides the options:
	Yes – Select this option to indicate that hard pegging must be done for reserving the parts.
	No – Select this option to indicate that no hard pegging need to be done for reserving the spare parts.
	The system leaves the field blank by default.
	The system displays the following fields in the multiline:
Reserve Qty.	The quantity that is reserved for the work order.
Problem Qty.	The number of items for which reservation cannot be done.
Issued Qty.	The quantity that is issued.
Est. Qty.	The quantity that is estimated for the work order.
Stock UOM	The unit of measurement of the stock.

Check the box in the “Select” column of the multiline to
select the item that must be reserved or unreserved
delete a spare part from the work order
selectively reserve the spare part
analyze the supply and demand trends of the item

Note: You can select only a disposition item for reservation.

Click the Delete icon in the toolbar above the multiline to delete the selected items.

Note: You cannot delete an item for which the “Issued Qty.” is greater than zero.

The system deletes the spare part from being specified for the work order and also removes any demand that is already created for procuring the specific item.

Click the “Save and Reserve” pushbutton to save the details of the items and to reserve the selected items.

The system performs the following:

If no items are selected in the multiline, the system saves the details of the items that are entered in the multiline as spare part requirements of the work order.
If items are selected in the multiline, the system creates a demand for the “Item – Variant – UOM – Warehouse” combination for the quantity specified in the “To Be Reserved/Un Reserved Qty” field.
If there is already a demand for the same “Item – Variant – UOM – Warehouse” combination, the system modifies the existing demand.
If the number of items as specified in the “To Be Reserved Qty.” field is available in the inventory, the system reserves the quantity and refreshes the “Reserve Qty.” field with the quantity that is reserved
If the number of items are not available, the system does not reserve the items and displays the quantity in the “Problem Qty.” field.
Click the “UnReserve” pushbutton to unreserve the selected spare parts.
The system unreserves any spare part for which reservation is already done.
Any demand that is being created for the selected item is also deleted.

To proceed, carry out the following

Select the “Selective Reservation” link from the bottom of the page to selectively reserve the spare part.
Select the “Non Standard Parts” link from the bottom of the page to reserve non-standard spare parts for the work order.
Select the “Raise Purchase Request” link from the bottom of the page to raise a consolidated purchase request for the parts that are required for the work order.
Select the “View Parts Requirement” link from the bottom of the page to view the spare parts required for carrying out the work order.

Refer the topic, “Viewing the spare parts specified for the work order” for more details.

Select the “Equipment Spare Parts” link from the bottom of the page to edit he spare part requirements of the equipment.

Refer to the topic, “Attaching spare parts to the equipment” for more details.

Select the “View Pegging Details” link from the bottom of the page to view the pegging details of the work order.
Select the “Analyze Supply Demand” link from the bottom of the page to analyze the supply and demand of the item.

The system displays the following details in the “Record Statistics” group box:

Created By	The login ID of the user who reserved the spare parts.
Created Date	The date and time at which the spare part was reserved.
Last Modified By	The login ID of the user who last modified the reservation of the spare parts.
Last Modified Date	The date and time at which the reservation was last modified.

Example for pegging

Suppose a demand for an item is raised on 20^th September and a scheduled receipt for the item is expected on 1^st October. The system pegs the demand to the scheduled receipt on 1^st October.

However, if there is another demand for the same item on 26^th September, the system removes the previous pegging and pegs the demand on 26^th September to the scheduled receipt expected on 1^st October. This is referred to as “Soft Pegging”.

If you have chosen “Hard Pegging”, the system does not remove the previous pegging and pegs the demand on 26^th September to any future scheduled receipt.

Reserving parts for the work order – An overview

You can reserve spare parts in this page. You can reserve spare parts for a work order that is selected in the previous page, or you can enter a work order in this page and reserve spare parts for it. You can reserve spare parts for the work order or for every task belonging to the work order. You can reserve spare parts by specifying the following details:

The item and variant of the spare part to be reserved.
The warehouse form which the item is reserved.
The unit of measurement of the item.
The status of the item as in the warehouse.
The scheduled quantity of the item for the work order.
The quantity of spare parts that must be reserved.
Whether the item must be hard pegged or not.

Note: For every demand raised for a disposition item, the system will try to peg it to an available stock or will try to peg it to a schedule receipt. If that doesn't happen, the system will consider the scheduled quantity as a problem quantity.

You can then select the item and reserve it for the work order. If the quantity to be reserved is available, the system reserves the quantity. Otherwise the system considers the quantity as problem quantity.

You can also unreserve an item that is already reserved. When an item is unreserved, the demand that is created for the item is removed.

Prerequisite

What you can do in this page

Reserve or Unreserve spare parts for the work order

You can reserve spare parts to the work order in this page.

Enter the item and variant combination of the spare part in the “Item” and “Variant” fields.
Enter the warehouse and the status of the item in the warehouse in the “Warehouse” and “Item Status” fields.
Enter the scheduled quantity of the item required for the work order in the “Scheduled Qty.” field.
Specify whether hard pegging must be done while reserving parts in the “Hard Pegging” field.

To reserve spare parts

Click the “Save and Reserve” pushbutton to reserve the spare parts.

To unreserved spare parts

Click the “UnReserve” pushbutton to unreserve the spare parts.