Amend Subcontract Order

This page allows you to amend an “Authorized” Subcontract Order (SCO) document or make changes or further amendments to the already amended SCO document. Tell me more

Select “SCO No” link from the Resultant Multiline enter the SCO Number at the top of the page and click on “Edit Subcontract BOM”

The “Amend Subcontract Order” page appears.

The system displays the following details in the header

Workflow Status

The workflow status of the subcontract order.

Note: The field “Workflow Status” is visible only when “Workflow Parameter” is set as “Yes” in the “Company Parameter Setup” component for subcontract order.

Status

The status of the SCO

The system displays the following in the “SCO Details” group box

SCO No.	The unique code identifying the SCO
Amendment No.	A unique code identifying the amendment done to the SCO. Amendment is normally done to the approved document.
Ref. Quotation number	The unique code identifying the quotation document based on which the SCO is created.
SCO Date	The Date on which the SCO is created

Enter the following details:

Folder

The folder of the SCO

The system displays the following details:

Origin	The origin of the SCO. The values can be Purchase, Inventory, and Production.
Supplier Code	The Supplier code to whom the items are provided
Contact Person	The Name of the person who can be contacted in the supplier organization
Name	The name of the supplier

Enter the following in the “SCO Details” group box

Buyer

Use the drop-down list box to select the buyer of the subcontracted items. The drop-down lists all the valid buyer code for the login ID entered which are active and effective on the SCO date along with the “Blank” option. Capturing the Buyer depends on the System Parameter value (‘Buyer Control Mandatory’ set as ‘YES’ or ‘NO’) ; if a Buyer is specified in a SCO, then the items ordered are checked for the validity of the Buyer.

The system displays the following in the “SCO Details” group box

Mode	The transportation mode of the SCO. The different modes are Express and Normal
Type	The type of Subcontract is displayed. The different types of subcontract are activity, conversion and service

Enter the following in the “SCO Details” group box

Remarks	The remarks specific to the SCO are displayed here. (Alphanumeric, 256)
	Zoom facility available
Hold	Select/Deselect to put the document into “hold” or remove it from the “Hold” state. When a document is put to “hold” state it cannot be approved.
Approval Date	The approval date to change the document to the “Approved” status (Date Format)

The systems displays the following fields in the “SCO Amount Details” group box

SCO Value	This currency value is the product of quantity and unit price
Additional Charges	Additional taxes, charges, discounts incurred for the items during the transit of goods and based upon the terms and conditions with the supplier. This is sum of the Line level TCDs and Document level TCD.
	Additional charges = Line Level TCDs+ Document Level TCD
Total value	The total value is the summation of SCO value and additional charges
Currency	The transaction currency of the SCO
Exchange Rate	The Exchange Rate in which the SCO Value is calculated with respect to the Base Currency of the Company, if the currency specified for the SCO is different from the base currency. If the SCO is in base currency, then the exchange rate is 1(One).
Base Currency Value	The SCO Value calculated in base currency

The systems displays the following fields in the “Project Details” group box

Project OU	The organization unit in which the project code has been created.
Project Code	A unique code identifying the project associated with subcontract order.
Project Description	The textual description of project.

Note: The “Project Details” group box is displayed only when SCO No. is associated with the project code.

Enter the values in the following “Default Entries” group box

Receipt At	Use the drop-down list box to select the organization unit where the line item needs to be received. The drop-down lists all valid “GR OU” defined in the “Purchase Order “ component, which belongs to the same financial company and business unit as the “SCO” organization unit.
Need Date	The date on which the items needs to be supplied by the supplier (Date Format) . The “Need Date” should be greater than the ‘SCO Date”
Warehouse Code	The code identifying the warehouse where the item will be stored (Alphanumeric, 10). This helps the supplier identify the place where the items are stored
	Help facility available
Accounting Unit	Use the drop-down list box to select the Accounting Unit. Accounting Unit is the finance book, which contains various accounts into which the financial entries pertaining to the transactions are maintained. The drop down lists all the finance books that are mapped to the Receipt OUs mapped to the SCO Login OU.
AC Usage	Use the drop-down list box to specify the Account Usage, which points to an Account Code where the financial postings will be done. The corresponding Account Code for the selected Account Usage would have been defined in the “Account Rule Definition” component in Finance. These account codes are mapped to the finance books that are in turn mapped to the GR OUs of the login OU. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”.
CC Usage	Use the drop-down box to select the cost center usage (consumption Point) for the item. The drop-down lists all the CC usages defined for the “Purchase Cost Center” in the “Cost Rule Definition” component. The CC usage is specified whenever an item is moved to a Cost Center instead of a warehouse for Example: Service Item/ Adhoc Item.. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”.
Budget ID	Unique identifier for a particular Budget associated with the purchase of the Line Item. (Alphanumeric, 6).
	Help facility available
Analysis Code	The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. It is used for analysis purposes. (Alphanumeric, 5). Analysis code cannot be blank if the item has more than one analysis code. Analysis code should exists and be effective and active on the transaction date
	Help Facility Available
Sub Analysis Code	The sub analysis code mapped to the Analysis code that is used for analysis purpose. (Alphanumeric, 5).

Click the “Default” pushbutton to display the values entered in the “Default Entries” group box in the corresponding fields in the “SCO Details” multiline
Click the “Get Quotation Line No.” pushbutton to fill the “Quotation Line No.” field with the line number of the items in the reference document if any exists for the SCO

The system displays the following fields in the “SCO Details” multiline

SCO Line No.	The line number of the item in the SCO
Quotation Line No.	The line number of the item in the quotation document for which the SCO is created

Enter the following fields in the “SCO Details” multiline

Item Code	The unique code identifying the item. The item code cannot be modified for those items for which some quantity of items have been received (Alphanumeric, 32) Mandatory
	Help Facility Available
Variant	The variant code of the item. (Alphanumeric, 8) This cannot be modified for those items for which some quantity of items have been received
Description	The textual description of the item. This cannot be modified for those items for which some quantity of items have been received (Alphanumeric, 150)
BOM Reqd.	Use the drop down box and select “Yes” if Billing of material is required else “no”.
BOM reference	The Bill Of Material (BOM) reference code of the item which provides the list of items to received and issued to the supplier (Alphanumeric, 18)
	Help Facility Available
Quantity	The Quantity of the Item requested from the Supplier (Numeric, 29). This should be greater than the already received quantity
UOM	The Unit of measurement in which the Items (Alphanumeric, 10). This cannot be modified for those items for which some quantity of items have been received Mandatory
Cost	The cost applicable to the number of units specified in the “Per field (Numeric). The user can modify it according to his needs. This cannot be modified for those items for which some quantity of items have been received
Per	The number of units of the item for which the cost is applicable (Numeric). This cannot be modified for those items for which some quantity of items have been received
Receipt At	Use the drop-down list box to select the OU where the items are received. The drop-down lists all valid GR OU of the “SCO “ component, which belongs to the same financial company and business unit as the “SCO” OU. It also displays “Blank” and “None” option. “Blank” option is set as the default value
Schedule type	Use the drop-down list box to select the Schedule Type. If some quantity has been received against more than one schedule for that line item then this cannot be changed to single. The options available in the list box are as follows
	§ Single – If the delivery is to be made in a single schedule.
	§ Staggered – If the delivery is to be made in multiple schedules.
Need Date	The date on which the items needs to be supplied. Mandatory (Date Format) This cannot be modified for those items for which some quantity of items have been received Mandatory
Warehouse Code	The unique code identifying the warehouse where the items are stored. (Alphanumeric, 10). This would help the supplier to know the place in which the item needs to be dispatched. This should blank if the type of subcontract is service. Mandatory
	Help Facility Available
Accounting Unit	Use the drop-down list box to select the Accounting Unit. Accounting Unit is the finance book, which contains various accounts into which the financial entries pertaining to the transactions are maintained. The drop down lists all the finance books that are mapped to the GR OUs mapped to the SCO Login OU.
Budget ID	Unique identifier for a particular Budget associated with the purchase of the Line Item. (Alphanumeric, 6).
	Help Facility Available

The system displays the following in “SCO Details” multiline

Basic Value	The basic value of the line of items available in the SCO.
	Basic Value = cost/per * quantity
Total Value	The total value of the SCO document
	Total value = Basic Value (Line item) + TCD Value payable to document supplier
Drawing Revision No.	The unique engineering drawing revision number of the item

Enter the following fields in the “SCO Details” group box

Adhoc Item Class

Use the drop down list box to select the classification under which the non-codified items are defined. The drop-down displays all the “Adhoc item class” defined in the “Type Setup” Component.

The system displays the following fields in the “SCO Details” group box

Balance Qty	The number of items not yet received for the SCO
Received qty	The number of items received for the SCO
Accepted Qty	The total number of items which are accepted
Rejected Qty	The total number of items which are rejected
Moved quantity	The number of items which has been moved to the warehouse
Return Qty	The number of items which has been returned to the supplier due to some reason such as defect or above tolerance level
Matched Quantity	The number of items which matches the specification provided by the SCO for the specific line of item
Matched Amount	The total match between the declared specification and received goods in terms currency value is displayed here
Billed Quantity	The number of items for which a bill has been issued.
Billed Amount	The total currency value for the goods which have been billed

Enter the following fields in the “SCO Details” group box

Ref. Doc Type	The reference document for the line of items, which could be the production department’s work order document.
Ref Doc No	The unique identification code representing the reference document
Ref. Doc Line No	The items line number in the reference document

The system displays the following in “SCO Details” multiline

WBS ID	The code that identifies the WBS mapped to the subcontract order.
Task Code	The task code mapped to the subcontract order.
Task Desc.	The detailed description of the task code.
Comments	The comments that exists for the line of item in the SCO.

Click the “Amend SCO” pushbutton, to update the amended details of SCO.

The system updates the status of the SCO to “Amended”.

All the amended values are saved to the SCO

Click the “Confirm SCO” pushbutton, to confirm the amended details of SCO

The status of the document is set to “Amended” and the amend number is updated by 1.

The system displays the following at the bottom of the page

Created By	The name of the user who created the SCO
Created Date	The date on which the SCO is created.
Last Modified By	The name of the user who last modified the SCO
Last Modified Date	The date on which the SCO was last modified.

The status of the SCO document is set to “Open” if all the mandatory values are provided

To proceed, carry out the following

Select the “View Item Details” page to view the details pertaining to the item selected
Select the “View BOM Details” page to view the details pertaining to the Bill Of Material (BOM) details pertaining to the item selected
Select the “View Warehouse Details” link at the bottom of the page to view the warehouse details of the SCO
Select the “View Budget Details” page to view the details pertaining to the Budget details of the item selected
Select the “Warehouse Details” page to view the details pertaining to the warehouse of the selected item
Select the “Specify Receipt List” link at the bottom of the page to specify the list of items to be received from the supplier
Select the “Specify Issue List ” link at the bottom of the page to specify the items to be issued
Select the “Specify Inclusion/Exclusion List” at the bottom of the page to specify the items that are included and excluded
Select the “Specify Schedule and Distribution” link at the bottom of the page to specify the schedule and distribution details for the order
Select the “Specify Terms and Conditions ” link at the bottom of the page to specify the Terms and conditions pertaining to the line item
Select the “Specify Taxes/Charges/Discount Details ” link at the bottom of the page to specify the Tax, charges and discount details.
Select the “Tax Calculation - Summary ” link at the bottom of the page to specify the tax details for the items
Select the “Specify Quality Attributes ” link at the bottom of the page to specify quality Attributes
Select the “Specify SCO-SCR Coverage” link at the bottom of the page to specify the SCO to subcontract request coverage
Select the “Attach notes ” link at the bottom of the page to attach any notes
Select the “View Earliest Available Date Details” link at the bottom of the page to view the earliest date when the items will be available
Select the “View Free Stock Review Details” link at the bottom of the page to view free stock review details
Select the “View Disposition Review Details” link at the bottom of the page to view the Disposition details pertaining to the line items
Select the “View Stock Status Details” link at the bottom of the page to view the status of the stock
Select the “View Warehouse Stock Status Details” link at the bottom of the page to view the status of the stock in the warehouse
Select the “View Supplier Details” link at the bottom of the page to view the details pertaining to the supplier
Select the “View Buyer Details” link at the bottom of the page to view the details pertaining to the buyer.
Select the "Operational Checklist" link to record the check list required for the subcontract order.
Select the “Specify Retention Details” link at the bottom of the page to specify the retention details of the order.

Note: The “Specify Retention Details” link is accessed only when “Retention amount calculation to be Order Specific” parameter is set as “Yes” in Common Parameters activity of Company Parameter Setup component.

Select the “Specify Order – BG Mapping” link at the bottom of the page to map the purchase order / sale order details to the bank guarantee.

Amend Subcontract Order – An Overview

Once the SCO status changes to "Amended", goods receipts (GR) cannot take place against this SCO till the amended SCO status is “Open”.

All details related to the SCO are displayed in “Amend SCO” page but only certain fields in the SCO can be changed. The conditions for the amendment depend on whether any goods have been received and accepted against the SCO. If any goods have been received, the SCO quantity cannot be modified to a quantity less than the quantity already received and accepted. If goods have not been received against the SCO, certain other fields can also be modified.

The SCO amendment can be processed only at the organization unit where the SCO was raised. If you belong to the same buyer group as in SCO you can add new item to the SCO during amendment else your scope will restrict you to modify only the cost and order quantity.