Creating SC Release Slip

Create SC Release Slip

This page allows you to create an SCRS based on the selected BSCO. Tell me more

Select the “Create SC Release Slip” link from the “Select Blanket Subcontract Order” page

The “Create SC Release Slip” page appears

The system displays the following in the header

Status

The status of the SCRS

Enter the following fields in the “SC Release Slip Details”

SC Release Slip No.

The unique code identifying the subcontract release slip. (Alphanumeric, 18) Mandatory. This number is automatically generated and displayed by The system at the time of creating the, based on the numbering type selected in this page. The number should be entered if the “Numbering series” is “Manual”

Note: The “Blanket SCO NO” should not be blank if the “Numbering Series” is set to “Manual”

The “SC Release Slip No.” is auto generated if the “Numbering Series” is anything other than “Manual” with the prefix or suffix selected in the “Numbering Series” on the click of “Create” or “Create and Approve” pushbutton

The system displays the following information “SC Release Slip Details” group box

Amendment No.

A unique code identifying the amendment done to the subcontract release slip. Amendment is normally done after the approval of the document

Enter the following fields in the “SC Release Slip Details”

Numbering Series	Use the drop-down list box to select the numbering series for the “SC Release Slip No.”. The drop-down lists all the valid numbering types that is having prefix-suffix combination in the “SCRS” OU for the transaction type “SC Release Slip” and “SCRS” along with blank option
SC Release Slip Date	The creation date of the subcontract release slip (Date Format). Mandatory The system date is displayed by default.

Note: if “SC release slip Date” is blank then system date is taken as the default “SC release slip Date”

The “SC release slip Date” should not be greater the “System Date

Folder

Use the drop-down list box to select the classification of the subcontract order document. The drop-down lists the user-defined values for the “SCRS Folder” from the Type Setup Component

Buyer

Use the drop-down list box to select the buyer of the subcontracted items. The drop-down lists all the valid buyer code for the login ID entered which are active and effective on the SCRS date along with the “Blank” option. Capturing the Buyer depends on the System Parameter value (‘Buyer Control Mandatory’ set as ‘YES’ or ‘NO’) ; if a Buyer is specified in a SCRS, then the items ordered are checked for the validity of the Buyer.

The system displays the following information “SC Release Slip Details” group box

BSCO No.	The unique code identifying the BSCO
Blanket SCO Date	The creation date of the blanket subcontract order (Date Format). Mandatory The system date is displayed by default.
Blanket Order Type	Use the drop-down list box to select the type of subcontract. The possible values are Service, Activity and Conversion
Supplier Code	The unique identifying the supplier
Name	The name of the supplier
Contract Type	The type of Contract. The possible values are Rate, Quantity and Value
BSCO Created At	The OU where the BSCO was created
BOM Modifiable in SC Rel Slip No	Indicates whether the Bill of Materials associated with the line items of the BSCO is modifiable or not
Rate Control	Displays whether control on rate is needed for the period of blanket subcontract order

Enter the following fields in the “SC Release Slip Details” group box

Remarks	Remarks if any, pertaining to the subcontract release slip (Alphanumeric, 256)
Hold	Select/Deselect to put the SC release slip in to the hold status. A held SC Release slip cannot be approved. A document is put into the “held” status when certain uncertainty exists with the document
Contact Person	The contact person in the organization (Alphanumeric, 45)
Approval Date	The date on which the subcontract release slip is approved for further processing (Date Format)

The system displays the following information in the “SC Release Slip Amount Details” group box

SC Release Slip Amount	The total value of the SC Release Slip. This sum of the values of the all the items in the SC Release Slip. This is displayed when the “Create” or “Create and Approve” pushbutton is pressed
Additional Charges	Additional charges incurred on the SC Release Slip. This is sum of all the line level TCDs and document level TCD.
Total value	The total value of the SC Release Slip. This is sum of “SC Release Slip Value” and “Additional Charges”. This is displayed when the “Create” or “Create and Approve” pushbutton is pressed
Currency	The transaction currency of the SC Release Slip.

Modify the following fields in the “Amount Details” group box

Exchange Rate

The exchange rate of the currency selected in the “Currency” drop-down list against the base currency of the financial company to which the “SCRS” OU is associated. The default value is set as “1”. This cannot be blank

Note: The “Exchange Rate” is displayed when the currency is selected in the “Currency” drop-down which can be modified

The system displays the following fields on the “SCO Amount Details” group box

Base Currency Value

The base currency of the financial company to which the “SCRS” OU is associated

Enter the following fields in the “Default Entries” group box.

Budget ID	Unique identifier for a particular Budget associated with the purchase of the Line Item. (Alphanumeric, 6).
	Help facility available
Need Date	The date on which the items needs to be received (Date Format)
CC Usage	Use the drop-down box to select the cost center usage (consumption Point) for the item. The drop-down lists all the CC usages defined for the “Purchase Cost Center” in the “Cost Rule Definition” component. The CC usage is specified whenever an item is moved to a Cost Center instead of a warehouse Example:: Service Item/ Adhoc Item.. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”.
Receipt At	Use drop down box to select the OU in which the Items are to be received from the Supplier. The drop-down lists active “GR OU” that are mapped to the “SCRS” component that also belongs to the same financial company and the business unit as the SCRS OU
Warehouse Code	The code identifying the warehouse where the item needs to be stored (Alphanumeric, 10). The warehouse entered must be defined in any of the GR OUS mapped to the “SCRS” component if the code is in “Active” status
	Help facility available

Click the “Default” pushbutton to display the values entered in the “Default Entries” group box in the corresponding fields in the “SC Item Details” multiline

Modify the following fields in the “SC Item Details” multiline if required:

BSCO Line No.	The unique number identifying the line number of the item in the BSCO
	Press <Enter> Key
	Help facility available

The system displays the following in the “SC Item Details” Multiline

Item Code	The unique code identifying the item to be subcontracted
Variant Code	The variant of the item to be subcontracted
Description	The textual description of the item
BSCO Balance Quantity	The quantity of items which has not be delivered as per the BSCO

Modify the following fields in the “SC Item Details” multiline if required:

Quantity

The number of units to be subcontracted (Integer). The value should not be negative or zero.

The system displays the following in the “SC Item Details” Multiline

UOM

The unit of measurement of the items supplied by the supplier.

Modify the following fields in the “SC Item Details” multiline if required:

Cost	The cost of the number of units specified in the “Per” field (Integer) . The cost cannot be blank for given if “Item”/“Variant” or “Description” is specified. Cost should be a positive number
	Press <Enter> Key
Per	The number of units for which the cost is applied (Integer)
Budget ID	Unique identifier for a particular Budget associated with the purchase of the Line Item. (Alphanumeric, 6)
	Press <Enter> Key
	Help facility available

The system displays the following information “SC Item Details” multiline

BOM Reqd.

Use the drop down box and select “Yes” if Billing of material is required else select “no”

Modify the following fields in the “SC Item Details” multiline if required:

BOM Reference	The unique code identifying the Billing of Materials for the item to be subcontracted. The “BOM Reference” cannot be blank if “BOM Reqd” is “Yes”
	Press <Enter> Key
	Help facility available
Receipt At	Use drop down box to select the OU in which the Items are to be received from the Supplier. The drop-down lists active “GR OU” that are mapped to the “SCRS” component that also belongs to the same financial company and the business unit as the SCRS OU
Warehouse Code	The code identifying the warehouse where the item needs to be stored (Alphanumeric, 10). The warehouse entered must be defined in any of the GR OUS mapped to the “SCRS” component if the code is in “Active” status
	Help facility available
Schedule Type	Use the drop-down list box to select the schedule type of the item in the BSCO
	Single – If all the items needs to delivered in the batch on the same date
	Staggered – If the items can be segregated into various batches and can be delivered on different dates
Need Date	The date on which the items needs to be delivered (Date Format)
Accounting Unit	Use the drop-down list box to select the accounting unit to which the values are posted. Displays all the active finance books associated to the “SCRS” organization unit. The drop-down also displays “Blank” option. The “Accounting Unit” cannot be blank for a line item. If “Accounting unit is left blank and if only one accounting unit is associated with “SCRS” organization unit then that accounting unit is set as the default value for the “Accounting Unit”.
Ref Doc Type	Use the drop-down list box to select the type of the reference document. None is displayed by default
	None – Indicates the BSCO does not refer to any document fs
	Production WO – Indicates that the reference document is a production work order
	Maintenance WO - Indicates that the reference document is a maintenance work order
	Maintenance Plan - Indicates that the reference document is a maintenance plan
Ref Doc No	The unique code identifying the reference document. (Alphanumeric, 20)
Ref Doc Line no	The line number of the item in the reference document to which the line item in the subcontract order refers (Integer)

The system displays the following information “SC Item Details”

Drawing Revision No	The unique engineering drawing revision number of the item given within a budget identification number
Basic Value	The basic value of the line item
	Basic Value = Cost /Per * Quantity
Total Value	This value is displayed when the “Create Blanket SCO” or “Approve Blanket SCO” pushbutton is pressed. This is the sum of the basic value of the line item and the TCD amount to be included in the cost of the line item.
	Total value = Basic Value (Line item) + TCD Value (add to stock)
Adhoc Item Class	The item class of the non-codified item
Rate Tolerance +ve	The acceptable percentage of increase in the price of item.

Modify the following fields in the “SC Item Details” multiline if required:

Remarks

Remarks if any, pertaining to the item in the BSCO

Note: Atleast one item code-variant combination or Item description has to be entered in the Multiline.

Check the checkbox in the multiline to select the items to be saved to the BSCO

Click the “Create SC Release Slip” pushbutton to create subcontract release slip

If all the mandatory information has been entered and validated the status of the subcontract release slip is set to "Fresh" upon creation of the document

Click the “Create and Approve SC Release Slip” pushbutton to create subcontract release slip

If all the mandatory information has been entered and validated the status of the subcontract release slip is set to "Open" upon creation of the document

An auto invoice is generated for the total value of those line items with two-way matching type and if auto invoicing is set to “Yes”

The system displays the following fields:

Created By	The login ID of the person who created the subcontract release slip
Created Date	The date on which the subcontract release slip

To proceed, carry out the following

Select the “View Item Details” link at the bottom of the page to view the details of the item selected in the multiline
Select the “View BOM Details” link at the bottom of the page to view the Bill Of Material Details
Select the “View Warehouse Details” link at the bottom of the page to view the Warehouse details
Select the “View Budget Details” link at the bottom of the page to view the budget details.
Select the “View Buyer Details” link at the bottom of the page to view the buyer details
Select the “Specify Receipt List” at the bottom of the page to specify the list of items to be received from the supplier

Select the “Specify Issue List” at the bottom of the page to specify the list of items to be issued to the supplier

Select the “Specify Inclusion/Exclusion List” at the bottom of the page to specify the items that are included and excluded for issue for the line items in the subcontract release slip

Select the “Specify Schedule and Distribution” at the bottom of the page to specify schedule and distribution details for the items in the subcontract release slip

Select the “Specify Terms & Condition” at the bottom of the page to specify the terms and condition pertaining to the subcontract release slip

Select the “Specify TCD Details” at the bottom of the page to specify the tax, charges and discount applicable on the line items and entire document of subcontract release slip
Select the “Tax Calculation - Summary” at the bottom of the page to specify the tax details for subcontract release slip

Select the “Specify Quality Attributes” at the bottom of the page to specify quality specification for the line items in the subcontract release slip

Select the “Specify SC Release Slip-SCR Coverage” at the bottom of the page to specify the coverage done by the subcontract release slip against the subcontract request,

Select the “Attach Notes” at the bottom of the page to attach additional information to the subcontract release slip

Select the “Edit SC Release Slip” at the bottom of the page to modify an existing subcontract release slip
Select the “View Earliest Available Date Details” link at the bottom of the page to view the earliest date when the items will be available
Select the “View Disposition Review Details” link at the bottom of the page to view the Disposition details pertaining to the line items
Select the “View Free Stock Review Details” link at the bottom of the page to free stock review details
Select the “View Stock Status Details” link at the bottom of the page to view the status of the stock
Select the “View Warehouse Stock Status Details” link at the bottom of the page to view the status of the stock in the warehouse
Select the “Supplier” at the bottom of the page to view the supplier details of the subcontract release slip
Select the “Warehouse” at the bottom of the page to view the warehouse details of the tem selected in the multiline.
Select the "Operational Checklist" link to record the check list required for the subcontract release slip.

Create SC Release Slip - An Overview

This page displays all the Blanket Subcontract Order (BSCO) details like the unique code identifying the BSCO, type of BSCO, date on which the BSCO was raised, supplier details, BSCO basic value and balance value

You can enter the unique code identifying the SCRS, the date on which the SCRS is raised, the buyer who is identified for the procurement of the item, the unique code identifying the budget which is updated by the procurement of the items, the date on which the items needs to be delivered, the warehouse where the items are stored, the cost center which is affected by the transaction, the OU where a receipt for the received goods is made.